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Reed Smith LLP · 1 day ago

Regional Office Administrator - (Hybrid)

San Francisco, CA

Full-time

Hybrid

Mid, Senior Level

$145K/yr - $195K/yr

3+ years exp

Reed Smith LLP is a dynamic international law firm dedicated to helping clients move their businesses forward. They are seeking an experienced Regional Office Administrator to lead and manage daily operations of the San Francisco and Silicon Valley offices, ensuring high service standards and effective office management.

AdviceConsultingLegal

Responsibilities

Provides guidance to office lawyers and professional staff and fosters a culture of service excellence

Identifies and implements creative solutions to enhance productivity, efficiency, and effectiveness of support

Proactively works with lawyers and others to ensure their needs are met and exceeds expectations now and in the future

Manages support assignments to ensure effectiveness and balance. Analyzes workload allocation on a regular basis

Ensures the office is well-organized and that it maintains the appropriate staffing levels

Work with Global Security Team to establish and implement local security protocols and procedures ensuring the safety of local facilities, equipment and personnel

Leads local emergency response and business continuity efforts

Manages office budget, expenses and identify opportunities for cost savings

Examine office operations and activities with respect to best practices and make recommendations or implement changes to enhance efficiencies, effectiveness, and promote continuous improvement

Solve day-to-day problems independently and in conjunction with others

Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, conducting annual performance reviews and compensation recommendations, approval of timesheets for non-exempt personnel, and other duties as needed; liaise and report in real-time to HRBP on employment performance issues

Plans and oversees execution of office events and community support initiatives

Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management/reduction of building operating costs

Manage all office operational functions including delivery of support services by Executive Assistants (administrative), and office services (mail, document reproduction and hospitality)

Assist administrative departments with workflow issues, as necessary

Facilities management which includes establishing and maintaining relationships with local property management and the landlord

Approves expense and check requests

Manages local vendor relationships

Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA/SHRM to keep updated on industry trends

Collaborate on and/or lead global and national projects and task force initiatives

Performs ad hoc duties as assigned