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AscendArc · 3 days ago

Executive Assistant & Office Manager

Beaverton, OR

Full-time

Onsite

Mid Level

$60K/yr - $100K/yr

3+ years exp

AscendArc is a seed stage startup founded to revolutionize the satellite communications industry. They are seeking a highly organized and proactive Executive Assistant & Office Manager to support their executive leadership while ensuring smooth day-to-day office operations. This role is critical in enabling executives to focus on strategic priorities by managing administrative, operational, and office-related functions.

AerospaceSatellite CommunicationTelecommunications

No H1B

U.S. Citizen Only

Responsibilities

Provide high-level administrative support to executives, including calendar and management and scheduling, travel coordination, and expense reporting

Serve as a primary point of contact between executives and internal and external stakeholders, including managing and triaging executive email inboxes, drafting responses, and flagging priority items for attention

Coordinate and manage logistics for meetings, board sessions, and company events

Track and follow up on action items, ensuring deadlines and commitments are met

Handle sensitive and confidential information with discretion

Assist with project coordination and operational tasks as needed to support company priorities

Manage day-to-day office operations to ensure a well-functioning, organized, and welcoming workplace

Order and manage office supplies, equipment, snacks, and meals; coordinate with vendors and service providers as needed

Support onboarding and offboarding logistics, including workspace setup, equipment provisioning, and access coordination

Coordinate office services such as maintenance, cleaning, and repairs

Help plan and execute internal events, team meetings, and employee gatherings

Maintain office policies, procedures, and documentation related to office operations

Act as a go-to resource for employees regarding office-related questions and needs

Qualification

Executive SupportOffice ManagementOrganizational SkillsProficiency with Office ToolsCommunication SkillsDiscretionJudgmentEvent CoordinationStartup ExperienceTeam-oriented