ofi North America (Olam Food Ingredients) · 1 day ago
Executive Administrative Assistant
Chicago, IL
Full-time
Onsite
Mid Level
$66K/yr - $88K/yr
3+ years expofi North America is a global leader in food & beverage ingredients, providing innovative products and solutions to manufacturers. The Executive Administrative Assistant is responsible for supporting executives in the North America Region, managing calendars, travel arrangements, and facilitating customer visits at the Chicago HQ.
Food & Beverages
Responsibilities
Manage calendar for executives and customer visits, which includes extensive scheduling of meetings and conference calls and providing notification of appointments, changes to calendar, reminders and confirmations, coordination of and support to meetings and events at the Chicago HQ
Manage extensive travel arrangements, international and domestic for leaders and customers
Manage and review monthly expense reporting for supported leaders and ensure proper setup and processing of payments to vendors
Prepare requested correspondence, meeting notes, PowerPoint files and reports accurately with a professional/polished appearance. Proofread all materials prior to submission for approval and distribution
Coordinate all aspects of meeting planning, including material preparation, site selection and menu planning as well as selected pre and post meeting support activities
Organize department, inter-department, and customer meetings and events for supported leaders
Serve as a liaison between the leaders and various corporate and regional staff as well as any applicants, customers and vendors in a courteous, cooperative and professional manner
Assist staff with various inter-departmental requests, communications and processes
Support other executives as required
Perform other duties as assigned
Qualification
Required
High School Diploma is required
Three (3) years' experience as an Administrative assistant supporting Sr. Leaders is required
Excellent organizational and communication skills are required
High attention to detail is required
Strong customer and results orientation skills are required
Ability to handle multiple competing priorities, effectively organize workload to ensure results in a fast-paced environment is required
Ability to keep confidential highly sensitive information is required
Strong communication skills, both written and verbal with multiple internal and external stakeholders is required
Experience using online travel tools and expense reporting tools and software is required
Effective Microsoft Office skills including MS Word, Excel, Power Point, and Outlook are required
Preferred
Bachelor's Degree is preferred
Experience coordinating and making national and complex international travel arrangements is strongly preferred
Benefits
Performance-based Bonuses: Discretionary bonus rewarding company performance as well as your contributions and impact, for eligible roles.
Comprehensive & Affordable Benefits: Coverage for you (and your eligible dependents) with plans designed for peace of mind and savings for the future.
A Culture of Well-being: Paid Volunteer time off, access to events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being for you and your family.
Family Support: Paid parental leave, Fertility benefits and lactation support, including milk shipping for traveling employees.
Vacation time from Day 1 – Your time off starts accruing immediately, growing with your tenure.
Paid Sick Leave – Rest, recover, and return strong – with paid sick leave on ofi.
Company Paid Holidays – ofi values work-life balance and the importance of celebrating life’s special moments.
401K Match on Day 1 – Invest in your future with our competitive retirement savings program.
Career Growth & Learning – Join a company committed to developing talent, fostering innovation, and creating meaningful opportunities.
Company
ofi North America (Olam Food Ingredients)
Welcome to ofi, where our purpose is to be the change for good food and a healthy future.
10001+ employees
H1B Sponsorship
ofi North America (Olam Food Ingredients) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (13)
2022 (5)
2021 (2)
Funding
Current Stage
Late StageCompany data provided by crunchbase