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Merrill Gardens · 1 day ago

Senior Living Business Office Director

Keller, TX

Part-time

Onsite

Mid, Senior Level

4+ years exp

Merrill Gardens is a family-owned company dedicated to providing a supportive environment for seniors. They are currently seeking a Business Office Director to manage community accounting processes, oversee payroll and human resources, and support operational duties within their senior living community.

Health CareLifestyleReal Estate

Responsibilities

The BOD is responsible for managing the community accounting process per policies, with the assistance and support of the Seattle accounting department

Ensures adherence to all financial policies and procedures

Performs month-end close tasks

Provides support to community department heads to ensure purchases are coded properly and that purchasing policies and procedures are followed

Ensures invoices and payables are entered in a timely manner with proper coding and approvals

Monitors Accounts Payable (A/P) and Visa Works to ensure cardholders code their purchases correctly and invoices are paid on time

Identifies, resolves, and/or escalates A/P and other accounting issues or problems as they arise

Sets up and manages resident account and billing information per company policies and procedures

Assists the General Manager (GM) with deliverables in connection with resident accounting

Assists the GM in managing and collecting resident receivables on time

Processes and records all resident payments in the accounting system

Supports the GM and department heads throughout the recruiting and hiring process

Manages the onboarding of new team members

Ensures training of all new hires is complete and documented

Assists Team Members in updating information in UltiPro, including the processing of all change requests

Assists GM and Department Heads in maintaining and tracking Team Member training and expiration dates as required

Ensures accurate and timely payroll processing in accordance with state and federal wage and hour laws and Merrill Garden’s policies

Processes leave of absence requests

Supports the GM and department heads to resolve issues related to overtime, vacation, sick leave, and leaves of absence

Serves as a liaison to the Seattle office for worker’s compensation, health insurance benefits, and all other benefits and programs

Assists the GM and Department Heads in creating and running key reports at month end and as needed

Manages the Monthly Rental Increase process

Assists the GM in responding to ad hoc requests for information from regulators, vendors, service providers, and MG regional and Seattle Office staff

Acts as the on-site liaison for the IT Department to assist in scheduling work, communicating with staff, coordinating rollouts, etc

Assists Seattle Office staff on process improvement efforts

Assists the GM with staff and committee meetings as needed

Qualification

BookkeepingAccountingOffice ManagementHuman Resource PracticesSenior Living Experience

Required

2 years of college required, associate degree with emphasis in Accounting or Business is preferred, PLUS a Minimum of 4 years of experience in an office manager or similar role, including a minimum of 4 years of bookkeeping/accounting experience. This includes but is not limited to, accounts receivable, accounts payable, revenue, and payroll functions. Requires an understanding of accounting concepts. Bookkeeping/Accounting and Office Management experience may be acquired concurrently

OR-

6 years of Office Management and bookkeeping/accounting experience (in lieu of college experience)

Knowledge of general human resource practices