Apply on Employer Site

NEOGOV · 1 day ago

Administrative Coordinator - Deputy Clerk of the Council

Friday Harbor

Full-time

Onsite

Mid Level

$33.39/hr - $43.80/hr

3+ years exp

NEOGOV is seeking an Administrative Coordinator - Deputy Clerk of the Council to provide varied and moderately complex administrative support for the County Council Office and Council advisory committees. The role involves preparing meeting agendas, managing advisory committee appointments, and supporting tourism and public facilities funding programs.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assists with the preparation of County Council meeting agendas and packets and preparation of minutes for Council meetings and workshops, assists with set-up and testing audio and video, attends Council meetings, and assists with the publication, recording, distribution, indexing, and retention of County Council proceedings, provides information on Council action as requested

Assists with County Office operations, functions, events; invoice/bill payables, supplies, Employee Appreciation Event, asset inventory

Maintains County advisory committees and boards appointments/resignations, tracks terms of office and vacancies, prepares solicitation and applications for advisory committee or board positions set by the County Council and pursuant to San Juan County Code, Chapters 2.116 Volunteer Advisory Committees

Provides support for the Lodging Tax Advisory Committee (LTAC) pursuant to SJCC 3.16 Lodging Tax and through state laws applicable

Coordinates committee meetings, public meetings and presentations; communicate with the Lodging Tax Advisory Committee (LTAC) Chair to establish agendas, coordinate board communications, take minutes and prepare logistics

Attends meetings, seminars and workshops to further knowledge, stay informed of the changes in the tourism industry and exchange information

Manages solicitation, mailings response and applicant questions for grants funding applications. In addition, drafts and monitors grant award contracts; coordinates and monitors work completed by grant funded subcontractors

Prepares monthly report of activities and accomplishments. Develop and maintains on-line presence, social media outlets and website maintenance

Provides support for the Public Facilities Funding Assistance Program (PFFAP) and Committee, pursuant to SJCC 3.26 Sales and Use Tax - Public Facilities for Public Facilities Funding Assistance Program (PFFAP) and through state laws applicable

Attends meetings, seminars and workshops to further knowledge, stay informed of the changes in the local regulations and state laws

Manages solicitation, mailings response and applicant questions for grants funding applications

Drafts and monitors grant award contracts; coordinates and monitors work completed by grant funded subcontractors. Prepares monthly report of activities and accomplishments

Acts within the scope of their responsibilities, working as a public employee and municipal officer with courtesy and professionalism, and adhering to the highest standard of ethics in accordance with RCW 42.52

Performs other related duties as assigned

Qualification

Contract AdministrationMarketingTourismPublic RelationsCustomer ServiceReading ComprehensionDependabilityCooperationOral ComprehensionOral ExpressionWritten ComprehensionActive ListeningCritical ThinkingAttention to Detail

Required

Any combination of education and experience sufficient to provide the requisite knowledge, skills, and abilities may substitute for education requirements

Must possess interpersonal skills to work well with a variety of personalities and to understand and work with elected officials, department heads and officials from other governmental agencies and citizens

Preferred

Associate's degree in tourism, business, marketing, public relations or closely related field; AND three (3) years' experience in contract administration, marketing/communications, tourism or economic development