City of Hollywood, Florida · 1 day ago
Senior Purchasing Agent
Hollywood, FL
Full-time
Onsite
Senior Level
5+ years expThe City of Hollywood, Florida is one of the largest cities in Broward County, offering a collaborative work environment. The Senior Purchasing Agent will oversee purchasing activities, including procurement and contract administration, while ensuring compliance with applicable laws and regulations.
GovernmentInformation ServicesNon Profit
Responsibilities
Prepare highly technical solicitation and contract documents containing complex specifications, including all related research and value analysis
Prepare and analyze competitive sealed bids, competitive sealed proposals, requests for quotations and requests for qualifications, and other solicitation documents that result in contract types such as, Construction Manager at Risk, Construction Manager, Design Build and Owners’ Representative
Identify and notify potential sources
Conduct pre-bid and pre-proposal conferences
Coordinate and supervise activities of evaluation committees
Recommend lowest responsive, responsible bidder on ITB's, most advantageous offer on RFP's and most qualified for architects/engineers
Edit requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value
Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services
Negotiate with consultants and contractors regarding specifications, scope of work, prices, terms and conditions
Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders. Analyze cost and price data from suppliers. Perform contract audits when required
Review and execute contracts, purchase orders, change orders and other documents within delegated authority
Maintain the integrity of the public procurement process
Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing
Provide guidance and assistance to other employees, as required
Assigns, reviews and supervises the work of procurement staff
Makes recommendations regarding hiring, discipline and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance
Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services
Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high quality service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner
Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary
Maintain individual workload statistics
Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up
Perform all functions and responsibilities according to the applicable County Code of Ethics and Florida State Statutes 112.313
Issues all advertisements, announcements and notifications for procurements in accordance with all applicable federal, state and local laws, ordinances, rules and regulations, policies and procedures
Recommends, updates, adheres to and disseminates best practices and procedures manuals to those involved in the procurement process
Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers
Performs related work as required for this position description only
Qualification
Required
Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Business Law, Finance, Supply Management, or closely related field
Minimum five (5) years progressively responsible experience in contract administration, business administration, procurement or purchasing of goods and services or administration contracts, preferably in local government agency are required
Ability to prepare written and oral reports and presentations
Strong proficiency with PC's, word processing and spreadsheet applications
Valid Driver's License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
Considerable knowledge of business practices related to purchasing
Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement
Good knowledge of laws, policies and procedures governing public procurement
Good knowledge of contract law
Good knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis
Good knowledge of infrastructure project delivery methods, including design-bid-build, design-build, construction manager-at-risk, and job order contracts
Some knowledge of cost accounting as it relates to price and cost analysis
Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents
Considerable skill in negotiating contracts
Working skill in project management
Working skill with computers, including automated purchasing systems and common office software and productivity tools
Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures
Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies
Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature
Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner
Ability to establish schedules and to complete projects on a timely basis
Ability to successfully deal with all persons in a fair and equitable manner
Ability to make difficult decisions and award contracts impartially and objectively
Possess complete integrity and a high sense of personal and professional ethics
Ability to consistently demonstrate strong interpersonal and customer relations skills
Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience
Ability to communicate effectively in oral and written form
Ability to adapt to an evolving and continually improving environment
Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public
Demonstrate ability to utilize personal computer and office software such as MS Word, MS Excel and electronic mail
Preferred
Master's Degree in a closely related field desirable
Certified Public Procurement Officer (CPPO)
Certified Professional Public Buyer (CPPB)
Certified Professional in Supply Management (CPSM)
Certified Purchasing Manager (C.P.M.) preferred or the ability to obtain one of the above certifications, except C.P.M., within two (2) years of hire
Benefits
Low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans
4-Day Work Week
Award Winning Wellness Program
Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
Federal Student Loan Forgiveness Program
Company
City of Hollywood, Florida
City of Hollywood, Florida offers municipal services, community development, and public records management.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase