Northrop Grumman Australia ยท 1 day ago
F-35 Administrative Assistant 3/4
United States-California-Redondo Beach
Full-time
Onsite
Mid, Senior Level
$56K/yr - $93K/yr
4+ years expNorthrop Grumman is a leading aerospace and defense technology company seeking an Administrative Assistant 3/4 to join their F-35 Program Management Team in Redondo Beach, California. The role involves providing direct support to directors and managers, managing office functions, and facilitating meetings and travel arrangements in a fast-paced environment.
Defense & Space
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provides direct support to multiple directors and level 3 managers
Performs office functions, including (but not limited to): setting up and maintaining files; arranging meetings and conferences; maintaining supplies; managing Outlook calendars; and receiving, referring, or answering mail
Makes travel arrangements for international and domestic travel, prepares expense reports, and maintains pertinent travel documentation
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures
Communicates with internal and external customers and executives, professionally representing the corporation and organization
Facilitates program & team meetings and engagements (all hands, lunch and learns, annual supplier conference, year-end team lunch, engagement activities, airshow meetings and attendance, supplier visits and customer visits)
Support and collaborate with administrative professionals in related organizations, as appropriate
Demonstrates a wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered
Operates independently to meet requirements of leadership team and offers expertise to assist other functions within organization
Assists in maintaining organizations collaboration sites and activities
Assist with special event planning and catering such as meal planning, ordering from caterers, clean up, and expensing
Is a Quick learner and creative thinker, takes on assignments with a good attitude and is driven to dive in and learn what is needed to get the job done
Qualification
Required
High School diploma or equivalent and 4 years additional education or experience in an administrative professional related field (Level 3)
High School diploma or equivalent and 6 years additional education or experience in an administrative professional related field (Level 4)
Experience in Microsoft Office Suite
Ability to work occasional overtime as needed
Ability to work in a fast-paced environment with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow through
Pro-active mindset, self-motivated, well organized and detail oriented
Excellent communication and interpersonal skills
Ability to work with all levels of management and their assistants
Preferred
Experience supporting international business needs
Bachelor's Degree
Experience in reviewing and editing written material for correct spelling and grammar
Experience working with travel, expensing systems (iTrip, Concur or similar)
Experience supporting senior level management/customers in a dynamic program environment
Benefits
Health insurance coverage
Life and disability insurance
Savings plan
Company paid holidays
Paid time off (PTO) for vacation and/or personal business
Company
Northrop Grumman Australia
Northrop Grumman Australia is the Australia-based arm of Northrop Grumman Corporation and committed to generating long-term prosperity, investing in advanced Research & Development, sovereign and exportable Intellectual Property, high-quality jobs and long-term technology leadership across the Commonwealth.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase