NEOGOV · 1 day ago
Executive Assistant to the Assistant City Manager
San Jose
Full-time
Onsite
Senior Level
$83K/yr - $110K/yr
5+ years expNEOGOV is part of the City of San José, which employs a diverse workforce to enhance the community's vibrancy and innovation. The Executive Assistant to the Assistant City Manager will represent the City Manager and assist with administrative details, requiring a high level of discretion and independent decision-making.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Ability to manage complex schedules, multiple priorities, and deadlines in a fast-paced environment
Strong verbal and written communication skills, with a high level of professionalism and discretion
Proven ability to exercise independent judgment, initiative, and confidentiality in administrative matters
Strong interpersonal skills, with the ability to build effective working relationships with officials, staff, stakeholders, and the public
Strong organizational and analytical skills, with the ability to think logically, prioritize tasks, and manage multiple deadlines simultaneously
Experience organizing meetings and staffing Council Committees, including agenda preparation, proofreading, and logistics coordination
Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to interpret and apply policies, procedures, rules, and instructions accurately
Ability to respond to inquiries and resolve routine public and internal issues independently
Qualification
Required
Ability to manage complex schedules, multiple priorities, and deadlines in a fast-paced environment
Strong verbal and written communication skills, with a high level of professionalism and discretion
Proven ability to exercise independent judgment, initiative, and confidentiality in administrative matters
Strong interpersonal skills, with the ability to build effective working relationships with officials, staff, stakeholders, and the public
Strong organizational and analytical skills, with the ability to think logically, prioritize tasks, and manage multiple deadlines simultaneously
Experience organizing meetings and staffing Council Committees, including agenda preparation, proofreading, and logistics coordination
Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to interpret and apply policies, procedures, rules, and instructions accurately
Ability to respond to inquiries and resolve routine public and internal issues independently
Associate of Arts degree from an accredited college in business or closely related field plus five (5) years of progressively responsible work experience in the business field and/or office management
Preferred
Knowledge of the functions, responsibilities, and operational relationships of City of San José staff and line departments
Ability to communicate executive priorities and directives clearly and accurately to internal and external stakeholders, including but not limited to the City Manager, City Council, Mayor, and external parties
Experience conducting independent research and synthesizing data into concise reports
Ability to track and coordinate multiple projects simultaneously while ensuring adherence to timelines and deadlines
Knowledge of principles of public administration, management, organizational structure, supervision, and the role of city staff and line departments in delivering municipal services
Ability to work independently with minimal supervision while maintaining high standards of accuracy and accountability
Benefits
Medical
Dental
Vision
Employee Assistance Program
Life Insurance
Disability
Savings Plans
Paid leave
Educational reimbursements
Holiday pay
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase