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New Mexico Courts · 1 day ago

Financial Specialist Sr #00027771-23200, Full-Time, Perm in Albuquerque, NM

Albuquerque, NM

Full-time

Onsite

Mid, Senior Level

$24.74/hr - $30.92/hr

4+ years exp

New Mexico Courts is seeking a Financial Specialist Sr for the Fiscal Services Division. This role involves performing a full range of accounting and fund management functions, ensuring compliance with state accounting guidelines, and managing various financial records and budgets.

Government Administration

Responsibilities

Acting under general supervision perform a full range of accounting and fund management functions

The Financial Specialist Senior is responsible for preparing, reviewing, correcting, auditing and approving various accounting documents and financial records to ensure proper usage of budget, funds and expenditures

Ensures compliance with state accounting guidelines and provides information to external auditors

Maintains general ledgers and reconciles monthly reports

Performs monthly bank reconciliation for interest-bearing and non-interest bearing accounts

Prepares, develops, and implements budgets and may monitor payroll and benefit expenditures

Reviews cash and surety bonds on a daily/monthly basis and reconciles monthly bond activity

Maintains collateral for surety/property bonds and transfers bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury indictments/preliminary hearings

Manages and assists with various grants and monitoring expenditures and revenue while ensuring compliance with grant conditions

Prepares and submits claims for reimbursement on grants, contracts, and intergovernmental agreements

Prepares payment and journal vouchers, operating transfers, and financial statements

Reviews for accuracy and pays invoices and interacts with vendors

Pays invoices accurately and timely and interacts with vendors

Verifies and reconciles petty cash for reimbursement

Reviews, compiles, and submits all travel documents for employee and Judge reimbursements

Works with the Judicial Educations Center regarding scholarships and reimbursement for tuition and training

Processes and submits Jury and Witness invoices into SHARE

Processes and submits witness documents from the District Attorney and Attorney General’s office for travel reimbursements

Ensures all DFA deadlines are met and submitted documents are in compliance

Requests refunds of filing fees or other fees as ordered by the court and collects Non- Sufficient Funds (NSF) owed to the court

Maintains and reconciles additional non-revering budget, i.e. Metro Park fund and agency account

Prepares and tracks statistical reports used for budgets and assists in budget preparation

Tracks and depreciates capital inventory and keeps current records of all fixed assets

Oversees recordings of warrants and initiates warrant cancellations

Prepares audit deliverables for submission and participates in the annual external audit

Assists with reconciling financial reports

Manages refund/suspense fund and processes jury/witness fees

Oversees or prepares deposit reports and monies to State Treasurer’s Office

Processes disbursements per court order to litigants

Posts monthly bank interest for each interest-bearing case in Odyssey

Prepares yearly Unclaimed Property Report and transfers unclaimed monies to State Taxation and Revenue Department

Tracks Yearly 1099-int over $10.00 paid to litigants. Prepares spreadsheet at the end of the year to send to Department of Finance and Administration

Performs monthly reconciliation of Odyssey

Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and Administration

Participates in external audit processes with Judges and court staff

Reconciles and processes third-party credit card payments and E-Payment Deposits for courts statewide

Reconciles daily Point of Sale transactions in Odyssey to financial statements. Understanding of the various reports through the VitalCheck Product Suite and Wells Fargo Business Track to troubleshoot any issues that may arise

Reviews and ensures all checks issued are submitted to Wells Fargo Positive Pay to assist in fraud management

Serves as a point of contact for Department of Finance Authority vendor files, journaling deposits, and processing W9s for vendors

Provides consultation, training, resources, and professional support to judges, court managers, and staff statewide

Travels to courts statewide to provide training on End of Month Reporting, Stale Dated checks, and over-payments

Assists with training court staff regarding financial functions

Initiates or conducts Requests for Quote and may make recommendations for purchase of the goods/services

May serve as Certified Procurement Officer

Other duties as assigned

Qualification

GAAPFinancial ReportingGeneral Ledger AccountingAccounts PayableAccounts ReceivableBudget PreparationTraining SkillsCommunication SkillsProblem SolvingAttention to Detail

Required

Education: Associate's degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting, or a directly related business field

Education Substitution: Two (2) years of directly related or relevant experience may substitute on a year for year basis

Experience: Four (4) years of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance and financial reporting, and accounts payable and receivable

Experience Substitution: A Bachelor's degree in Public Administration, Business Administration, Finance, Accounting, or a directly related business field may substitute for up to one (1) year of experience. Additional relevant education at the Master's degree level (thirty (30) semester hours equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience