22nd Century Technologies Inc. · 1 day ago
Marketing Services - Administrative Assistant
Winfield, IL
Part-time
Onsite
Mid Level
$22/hr - $25/hr
3+ years exp22nd Century Technologies, Inc. is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. The Administrative Assistant for Marketing Services will primarily support the marketing team by managing design samples and office coordination, while also assisting with various administrative tasks to ensure efficient operations.
Artificial Intelligence (AI)Cloud ComputingEnterprise ApplicationsGovernmentInformation ServicesInformation TechnologyInfrastructureIT Infrastructure
Responsibilities
Intakes weekly design sample deliveries from vendor and distributes to design team
Files design samples weekly
Receives and archives digital files from ad agency
Manages Workfront delivery confirmations for design team
Helps with computer, onboarding material and desk setup for freelancers
Coordinates with a vendor to create and maintains a check out system for pull-up banners. Is responsible for communicating pull-up banner process and facilitating with pickups and deliveries where needed. Coordinates with office managers in other regions to uphold this system
Helps with print coordination and data entry on print orders (delivery locations, etc.)
Other support as needed by Director, Design and Marketing Services
Distributes mail/boxes/deliveries
Coordinates maintenance for team computers
Coordinates printer maintenance and supplies
Coordinates deliveries to different locations: messenger service, inter-office, cross-campus, offsite and FedEx
Communicates with building maintenance if repair is needed
Maintains organization of design area and supply and prop closets, including bringing uniforms/apparel to dry cleaner (occasional)
Acts as photography production coordinator—scheduling rooms, alerting hospital staff, getting release signatures, receiving and guiding crew through hospital, helping to transport props. Could involve travel to other locations in the health system (occasional)
Maintains marketing services staff vacation calendar
Answers phone and greets visitors when needed
Schedules meeting rooms and helps set up projection/AV presentation equipment as needed
Sends directions and maps to visiting vendors and agencies
Checks out branded tablecloths and A-frame signs for marketing events
Provides general support for marketing staff celebrations, trainings and initiatives
Qualification
Required
At least 3 years experience working in a professional office
Associates Degree or higher in relevant coursework
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite - Microsoft Word, Excel, PowerPoint, Outlook, Teams
Proficiency with office equipment, such as computers, telephone system, copy machines
People-oriented, positive attitude
Flexibility and willingness to learn
Preferred
Familiarity with both Mac and PC platforms desired
Company
22nd Century Technologies Inc.
22nd Century Technologies is an IT Systems Integrator, Software Products and Consulting Company
5001-10000 employees
H1B Sponsorship
22nd Century Technologies Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (19)
2023 (17)
2022 (22)
2021 (14)
2020 (21)
Funding
Current Stage
Late StageLeadership Team
Anil Sharma
Chief Executive Officer
Recent News
Company data provided by crunchbase