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NEOGOV · 2 days ago

WJB-0700 Circuit Court Clerk Natrona County Circuit Court

Casper, WY

Full-time

Onsite

Entry Level

$50K/yr - $58K/yr

1+ years exp

NEOGOV is seeking a Clerk for the Natrona County Circuit Court located in Casper, Wyoming. The role involves preparing and processing court documents, assisting with judicial procedures, and managing court case records while providing excellent customer service to litigants.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Provides customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone

Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email

Address and resolve issues and concerns raised by customers in a timely and effective manner

Uses the case management system to track cases as follows: 1) Open cases – determine case type, cause of action, and assess and receipt filing fee if required. 2) Docket cases – review documents, determine appropriate event codes, enter data, scan documents, and link related scanned images. 3) Case dispositions – determine and enter closing events, disposition type, and judgment details

Processes, maintains, and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals

Prepares, proofreads, edits, and mails out documents such as notices and final orders

Schedules and tracks deadlines to move cases forward and meet procedural requirements

Collects fees, fines, bond money, garnishments, and restitution. Applies credits to appropriate cases and issues receipts

Balance the cash drawer by payment type and ensure accuracy in the case management system

May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested

Calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings

Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects

Performs follow-up work after court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules

May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel

Assists in the preparation of files for storage, drug court procedures, and any other duties assigned

Verifies the legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file

Prepares record checks by searching indexes and/or documents to obtain and verify information

Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence

Performs other related duties as assigned by the Circuit Court Chief Clerk or Judge

Qualification

Case management systemBookkeepingLegal terminologyClerical experienceCustomer serviceData entry skillsScheduling skillsAnalytical abilityCommunication skillsOrganizational skills

Required

High school diploma or equivalent

At least 1 year of clerical experience

Ability to professionally and courteously deal with people, including co-workers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied stress levels

Consistently demonstrates analytical ability, administrative skills, ingenuity, and independent judgment

Attend work on a regular basis, including arriving at work on time

Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands

Working within deadlines to complete projects and assignments

Establishing and maintaining effective work relations with co-workers and others having any interactions with the Circuit Court

Explaining court procedures and processes in a clear, concise, and comprehensive manner

Operating a computer utilizing a variety of commonly used and specialized software applications

Operating usual office and courtroom equipment and technology

Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports

Knowledge of Circuit Court policies, processes, and procedures

Knowledge of legal requirements for court operations and case processing

Knowledge of general office procedures: proper grammar, spelling, and punctuation. Proficient skills in typing, word processing, proofreading, and general filing

Knowledge of applicable State and Federal rules, codes, and regulations

Knowledge of State and County policies and procedures

Knowledge of legal terminology

Knowledge of principles and protocols for managing official documents and records

Knowledge of principles of file and records management

Preferred

Legal secretary experience

More than two years of administrative or executive assistant experience

Bookkeeping experience

Benefits

Comprehensive health coverage – medical, dental, and vision plans for you and your family

Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts

Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security

Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 11 paid holidays each year

Public Service Loan Forgiveness eligibility – for those with qualifying student loans

Training and professional development – to support your career growth and advancement

Employee Assistance Program– Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts

Wellness Program– Earn paid time off and incentives by focusing on your personal health