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EG America · 1 day ago

Executive Assistant - Finance & Marketing

Westborough, MA

Full-time

Onsite

Senior Level

5+ years exp

EG America is one of the fastest-growing convenience store retailers in the United States, committed to becoming America’s #1 ‘one-stop’ destination. The Executive Assistant will support the Chief Finance Officer and Chief Marketing Officer with scheduling, correspondence, and project management, playing a critical role in achieving departmental goals and deadlines.

Consumer GoodsRetailSales

Responsibilities

Proactive calendar management for executive’s calendar and contacts

Act as the liaison between the CFO, CMO and the Managers for scheduling meetings with internal and external attendees

Type and distribute meeting notes and draft letters, mail, and email correspondence

Arrange travel, answer phones and take and relay voice mail and email messages

Prepare and maintain expense reports, including coding, providing receipts

Assist with On-boarding employees, receiving laptops, software, etc

Managing supplies

Invoice coding

Create/Maintain Team Organization Charts

Organize, coordinate and budget for departmental outings/events

Assist with budget activities and meeting scheduling

Expenses, travel, filing, presentation preparation and copying, as needed

Preparation of Quarterly Board of Directors material

Provide back up to other Executive Assistants, when needed

Meeting coordination and support department communications

Develop and manage Excel spreadsheets for tracking projects (including graphics, pivot tables and formulas)

Support the teams through research and documentation collection for projects

Create and revise PowerPoint presentations with graphics and animation

Assist with Finance newsletters and updates

Attend and assist with preparation for internal meetings

Qualification

Calendar managementExcel proficiencyPowerPoint proficiencyProject managementCustomer service experienceMicrosoft OfficeAdobe AcrobatConcur experienceEffective communicationAttention to detailOrganizational skillsTime managementProblem-solving