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Atmosphere Commercial Interiors · 1 day ago

Project Coordinator

Albuquerque, NM

Full-time

Onsite

Entry Level

2+ years exp

Atmosphere Commercial Interiors is a provider of strategic oversight and resources for commercial facility services. The Project Coordinator role involves providing sales support, managing client orders, and ensuring timely communication between clients and the project team.

ArchitectureFurnitureHealth CareInterior Design

Responsibilities

Accurately create quotes and orders for clients for standard and non-standard client requests

Gather lead times from vendors and collaborate with Sales so that they can communicate expectations with the client

Coordinate and manage client orders. Communicate status to client and Team

Review vendor acknowledgments to Atmosphere orders. Identify and resolve discrepancies to ensure accurate and timely receipt of client product

Monitor and expedite just-in-time shipping dates to meet client requirements. Interface with vendors and shippers to resolve problems

Utilize Hedberg Order System to monitor and manage orders including Dashboard and Internal Status Reports

Consistently communicate ongoing order status, progress and issues with Team and client. Prepare and update customer order status reports based on client request or requirements

Investigate to resolve vendor and client invoice discrepancies in order to ensure the receipt of timely customer payments. Submit client invoices per client requirements if applicable

Partner with Project Team to document, research and resolve delivery and installation punch list issues. Enter orders for parts and product required

Enter quote and service requests for labor using third party business system (ServiceTRAX)

Facilitate a timely response to clients’ daily product and service requests accurately. Take partners as appropriate

Assist Sales Team with bid and request for proposal responses, close-outs and submittals

Process client credit card payments for orders

Act as a resource to the project team, gathering information, solving problems and communicating with vendors and other teams

Participate in project meetings as required based on size, scope and complexity

Train and mentor new team members on Atmosphere processes, Hedberg and ServiceTRAX

Assist with administrative duties including front desk and receptionist back-up coverage

Act as a resource for corporate initiatives

While this job description accurately represents the current primary duties of the role, functions may be adapted as necessary to meet business need

Qualification

Microsoft OfficeHedberg business systemClient support experienceCommercial Furniture IndustryCommunication skillsProblem solving skillsDetail orientedTeam player