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Itasca Bank & Trust Co. · 1 day ago

Accounts Payable Specialist

Itasca, IL, US

Full-time

Onsite

Entry, Mid Level

$39K/yr - $58K/yr

2+ years exp

Itasca Bank & Trust Co. is an independently owned community bank dedicated to quality service and community involvement. The Accounts Payable Specialist will manage the processing of invoices, vendor payments, and maintain accurate financial records while ensuring compliance with internal controls and regulations.

Financial ServicesVenture Capital

Culture & Values

Responsibilities

Process invoices, employee reimbursements, and vendor payments across multiple payment methods

Review expense coding, obtain approvals, and maintain accurate general ledger classification

Reconcile accounts payable activity and resolve discrepancies such as duplicate payments or past due items

Place stop payments, void, and reissue payments for lost or checks outstanding on a prolonged basis, as needed

Perform invoice and disbursement research, and vendor payment history reporting as requested by departments, as needed

Pay bank-owned vehicle registrations, replenish bank auto/fuel usage in internal DDA, and pay bank property taxes

Maintain vendor master file and documentation for ACH payments

Support annual 1099 and IRS 945 reporting, as well as quarterly sales tax filings

Serve as primary contact for vendor inquiries and payment research

Monitor designated bank accounts for unusual or fraudulent transactions

Manage vendor-related A/R items, refunds, and open invoice tracking

Oversee ordering and inventory of office supplies on behalf of departments

Prepare documentation and reports for internal/external audits and examinations

Contribute to the development and improvement of accounts payable policies, procedures, and internal controls

Sort daily bulk mail received from the Post Office for various departments of the Bank

Provide backup for courier services between branch facilities as needed

Assist with ad-hoc projects and reporting requests from departments

Process and scan reports to Fiserv Director (cold storage system) for document storage and retrieval

Qualification

Accounts PayableGeneral Ledger SystemsVendor Management1099 ReportingMicrosoft Office SuiteFraud DetectionData Entry AccuracyProblem-SolvingCommunication SkillsOrganizational Skills

Required

Minimum 2 years of accounts payable or general accounting experience, ideally within a financial services or community bank environment

Proficiency in general ledger systems, account reconciliations, and internal controls

Proficiency in vendor management, invoice processing, and 1099/IRS reporting requirements

Working knowledge of sales tax, backup withholding, and regulatory compliance for accounts payable

Exposure to fraud detection practices and monitoring for unauthorized transactions

Proficiency in Microsoft Office Suite (Excel, Word, Outlook and Teams)

Ability to learn and adapt to accounting and banking systems; prior use of Fiserv or similar core systems preferred

Strong aptitude for data entry accuracy, financial reporting, and maintaining audit-ready records

High attention to detail with strong organizational and time-management skills

Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment

Strong problem-solving and analytical skills, with the ability to investigate and resolve discrepancies

Capacity to work independently with minimal supervision while collaborating effectively across departments

Excellent verbal and written communication skills, including professionalism in vendor and internal interactions

Integrity and discretion in handling confidential financial information

Preferred

Bachelor's degree in Accounting, Finance, or Business

Experience with the Bank's core system provider, Fiserv, and the Fiserv Prologue Financials software application suite (GL, AP, Fixed Assets, Prepaids, Accruals)

Prior banking experience with exposure to regulatory requirements, audits, or examiner requests

Knowledge of best practices in process improvement and efficiency within accounts payable functions