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OLH Inc. · 1 day ago

ASSOCIATE ADMINISTRATIVE ASSISTANT- 1493 - SRS- Aiken, SC

Aiken, SC

Full-time

Onsite

Entry, Mid Level

1+ years exp

OLH Inc. is an Atlanta-based firm providing specialized Project, Program, and Construction Management services. They are seeking an Associate Administrative Assistant to provide a variety of administrative and staff support services, assist in record preparation and control, and serve as a liaison regarding administrative issues.

Management Consulting

No H1B

U.S. Citizen Only

Responsibilities

Provides a variety of administrative and staff support services to an organizational unit

May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc

Administers programs, projects, and/or processes specific to the operating unit served

May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations

Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends

Provides input and assistance on organizational and company policies and administrative procedures

Coordinates activities in support of safety, health, financial, and overall operations of the Site

Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions

Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures

Reviews and answers correspondence

May compile, store, and retrieve management data, using computer

Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations

May be responsible for specific activities related, but not limited, to the following: -Training requirements and logistics -Time and attendance records -Terminations, new hires, transfers -Operating reports and statistical records of performance data -Purchase requisition review -Work request coordination -Field property administration -Material and/or waste inventory and tracking -Data collection for budget development -Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and follow up reporting for abnormal events (SIRIM) -Conducting financial and operational audits

Assist with development of organizational self-assessment criteria, administration of self-assessment programs and follow up reporting -Preparation of reports

May provide functional and operational guidance to administrative and clerical staff as required

Qualification

Document ControlMicrosoft Office/ExcelAdministrative SupportPeopleSoftData AnalysisOral CommunicationWritten CommunicationInterpersonal SkillsProblem Solving

Required

HS diploma and 5-7 years practical experience in a business or administrative area OR associate degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area. OR BS degree and no experience

Working knowledge of a variety of administrative and staff support services to an organizational unit

Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing and accomplishing work

Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite)

Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight

Coordinate activities in support of safety, health, financial, departmental and overall operations of the site

Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities and operations

Ability to handle multiple priorities while meeting deadlines

Oral and written communication skills and strong problem solving, analysis and interpersonal skills

Ability to work with different levels of management to achieve desired results