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HDR · 1 day ago

Administrative Office Manager

Tampa, FL

Full-time

Onsite

Senior Level

7+ years exp

HDR is a company that values employee engagement and inclusion, aiming to create a welcoming environment. The Administrative Office Manager will oversee office administrative operations, coordinate closely with office leadership, and supervise administrative personnel to ensure smooth office functioning.

ArchitectureConsulting

Growth Opportunities

Responsibilities

Coordinate closely with Office Principal on office administrative matters for an office of approximately 175 employees

Assist office leadership with office administration, administrative support, and preparation of operating plans and other special reports

Coordinate, develop and administer office administrative policies and procedures

Supervise administrative personnel. Serve as back-up for administrative support personnel including reception desk

Take responsibility for office administrative operations including coordinating with office building management for issues and vendors as needed, purchasing office supplies, assisting with office space planning & moves, and obtaining business licenses and professional occupational licenses

Oversee local on-boarding activities for new hires including office orientation, badge issuance, seating assignment, safety briefing, etc

Maintain a record of assigned workstations in the office, after-hours security access list, and email distribution lists

Coordinate with internal I.T. team for new hires and when staff relocate to new workstations

Oversee, document and monitor purchase-card transactions

Assist with office-wide communication strategy and activities. Activities include developing content (e.g., emails, PowerPoints, signage, etc.), maintaining office SharePoint site and office calendar, and disseminating communication

Maintain and organize office storage facilities for supplies, equipment and other items

Assist HR and Office Leadership with local outreach and career fairs

Prepare social media posts promoting office activities

Serve as Safety Coordinator for the office

Serve on employee engagement committee. Lead administrative support for employee engagement events including advance preparation, booking conference room space, ordering food, setup, identifying and ordering prizes, and clean up. Research off-site venues as needed

Coordinate wellness activities for office staff

Coordinate meetings held in Tampa office including assisting with onsite meals, dinner reservations, and other large meeting needs

Assist management with scheduling training activities for staff

Assist with travel coordination for senior staff

Assist senior staff with expense report preparation

Perform other duties as needed

Qualification

Office administrationMicrosoft Office SuiteAdobe InDesignCommunication skillsTime managementProblem-solvingInterpersonal skillsAttention to detailOrganizational skillsAdaptability