Apply on Employer Site

Vividion Therapeutics, Inc. · 5 days ago

Senior Administrative Support Coordinator

San Diego,CA,US

Full-time

Onsite

Mid, Senior Level

$80K/yr - $95K/yr

5+ years exp

Vividion Therapeutics, Inc. is a next generation biotechnology company based in San Diego that is leveraging its proprietary chemical proteomics platform. The Senior Administrative Support Coordinator provides essential administrative and operational support to senior leadership, ensuring a productive and welcoming environment for employees and visitors.

BiotechnologyHealth CareTherapeutics

Growth Opportunities

Responsibilities

Schedule and organize internal and external meetings, including reserving conference rooms, preparing agendas, supporting AV/VC setup, and coordinating catering needs

Coordinate domestic and international travel, including flights, accommodations, and transportation, ensuring timely and accurate logistics

Serve as a primary point of contact for supported leaders, responding to internal and external inquiries with professionalism and discretion

Work closely with the Executive Assistant to the CEO to provide coordinated C-suite support, ensure appropriate coverage, and assist with special projects

Help maintain office spaces, conference rooms, and shared areas to ensure they remain clean, organized, and functional

Communicate with building management and external vendors (e.g., facilities services, office supplies) to support daily operations

Welcome and support visitors, candidates, and external partners to ensure a positive and inclusive experience

Qualification

Microsoft Office 365 SuiteVideo-conferencing toolsTravel booking systemsOrganizational skillsCommunication skillsProblem-solving skillsTime-management skillsCollaboration skillsRelationship building

Required

Bachelor's degree or equivalent experience in administrative support, office operations, or a related field

5+ years of experience in administrative, executive support, or office management roles; experience in biotech or pharmaceutical environments preferred but not required

Proficiency with Microsoft Office 365 Suite (Outlook, PowerPoint, Word, Excel, SharePoint)

Experience with video-conferencing tools (e.g., Zoom, Microsoft Teams)

Experience using travel booking and/or expense management systems (e.g., Concur)

Ability to manage confidential information with discretion

Strong organizational and time-management skills, with the ability to prioritize multiple tasks

Demonstrated problem-solving skills and ability to work independently and collaboratively

Ability to build effective working relationships across various teams and levels

Strong written and verbal communication skills