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State of Oregon · 4 days ago

Administrative Specialist 1– NICS Act Record Improvement Program (NARIP)

Salem, OR

Full-time

Onsite

Entry Level

$3,704/mo - $5,063/mo

1+ years exp

The Oregon State Police is hiring for an Administrative Specialist 1 position within the NICS Act Record Improvement Program. This role involves supporting the update and interpretation of Oregon criminal records, training various departments on software usage, and ensuring accurate maintenance of criminal history records.

AssociationGovernmentNon Profit

No H1B

Responsibilities

Support the work of the Criminal Justice Information Services (CJIS) Division to update and interpret Oregon criminal records by partnering with outside agencies to gain access to circuit, district, municipal court and law enforcement databases and records across the State of Oregon

Increase the efficiency and efficacy of the work of the NARIP grant program, the Firearms Unit, as well as the Computerized Criminal History Unit (CCH)

Serve in training Juvenile Departments, District Attorney’s, Municipal, and Justice courts in the use of the EJSM program within LEDS 2020 or WebLEDS software that allows the user to enter dispositions directly

Create or update as needed, training materials for instruction in the LEDS 2020 and WebLEDS operating software system

Perform all technical and clerical functions, and undertake necessary projects directed at the collection, dissemination, and use of information related to Computerized Criminal History records

Interpret, assess, and make accurate determinations for criminal history records maintenance, including entry, modifications, and/or deletion of data in order to assure complete and accurate criminal history information is available through LEDS for easy retrieval by other criminal justice agencies

Qualification

LEDS certificationRecords processingDocument generationData gatheringResearch skillsTime managementOrganizational skillsProblem-solvingCommunication skills

Required

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

An equivalent combination of education and experience

Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties

Must be LEDS certified or be able to obtain certification upon hire

Preferred

Demonstrates strong time management and organizational abilities to prioritize tasks and meet deadlines effectively

Adapts quickly to changing priorities and applies problem-solving strategies to resolve issues efficiently

Communicates clearly and professionally, both in writing and verbally, while collaborating effectively with team members and working independently when needed

Utilizes research skills to gather, analyze, and present accurate information to support decision-making and case management