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Housing Trust Fund of Santa Barbara County · 1 day ago

Office Manager

Santa Barbara, CA

Part-time

Onsite

Entry, Mid Level

$30/hr - $37/hr

1+ years exp

Housing Trust Fund of Santa Barbara County is seeking an Office Manager to provide administrative support for the CEO and Loan underwriting staff. The role involves managing various administrative duties, assisting with program support, and ensuring compliance with reporting requirements.

CommunitiesFunding PlatformNon Profit

Hiring Manager

Jon Peterson

Responsibilities

Assist staff with administration of the Revolving Loan Fund for affordable housing production, Workforce Homebuyer Program, and public communications, digital and print

Research and update data on local/regional housing market conditions, county household income levels and poverty statistics, affordable housing needs, demographics, etc. as needed to complete agency applications, reporting requirements, and special projects

Assist CEO in completing periodic agency certification applications and reports

Assist CEO with quarterly and annual performance reports and compliance monitoring with lending partners and federal, state, and local government agencies

Assist CEO with updating loan data and capital sources for the agency’s affordable housing production and homebuyer programs

Assist the CEO in completing the annual loan portfolio CRA reports for lending partners and the HTF Board of Directors

Periodically update housing and demographic data and statistics on the agency’s website

Maintain and update the agency’s Master Reporting Schedule to ensure that program, proposal, and corporate reporting requirements are tracked and reporting deadlines met

Update and maintain the agency’s Operating Manual

Monitor/maintain online government registrations, agency website domains, software, and computer registrations

Assist CEO with annual nonprofit reporting and compliance to Federal, State, and local government agencies

Assist CEO with financial reporting: quarterly financials to lending partners, annual audit and tax returns to lending partners and funders

Provide planning, scheduling, and logistics support for CEO meetings, HTF Board, committee and special meetings, special events, and workshops

Be responsible for the development and updating of HTF database and communications networks

Provide general administrative systems and clerical support, as needed, including but not limited to routine correspondence and mailings, equipment and supply needs, office facilities, insurance, record-keeping, communications contacts and databases, electronic and physical filing systems, and other administrative tasks

Qualification

Microsoft Office proficiencyAdministrative support experienceHousing market knowledgeFinancial reportingOrganizational skillsTime managementCritical thinkingCommunication skills