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Fidelity Investments · 23 hours ago

Senior Executive Assistant

Boston, MA

Full-time

Hybrid

Mid, Senior Level

$60K/yr - $92K/yr

5+ years exp

Fidelity Investments is a leading financial services company, and they are seeking a Senior Executive Assistant to provide sophisticated administrative support for the Corporate Tax leaders. The role involves prioritizing multiple tasks, managing executive calendars, and supporting various administrative projects in a fast-paced environment.

Asset ManagementFinanceFinancial ServicesRetirementWealth Management

Growth Opportunities

No H1B

Responsibilities

Provide sophisticated administrative support for the Corporate Tax leaders and their teams

Use interpersonal skills to support the leader’s daily initiatives and directly interact with business partners and the team

Prioritize multiple tasks simultaneously in a fast-paced business environment

Handle and prioritize complex executive calendars across Fidelity

Coordinate travel, process expense reports and invoices

Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently

Initiate resolution of sophisticated problems and inefficiencies

Maintain strict confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and procedures

Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information

Partner on agenda and presentation creation for leadership, all-hands and other key team meetings

Prepare and format critical documents

Support domain and chapter level offsites

Order equipment and assist in onboarding of new team members

Qualification

Executive administrative experienceFinancial industry backgroundAdvanced administrative skillsMS Office proficiencyWritten skillsInterpersonal skillsDetail-orientedOrganizational skillsTeam playerSelf-starter

Required

5+ years of senior executive admin experience

Polished, professional maturity and previous corporate environment experience

Proven effectiveness in interactions and communications with senior level management

Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks

Collaborates effectively in a high volume, fast-pace environment, balancing multiple priorities

Detail-oriented, proactive, and strong organizational skills

Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance

Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature

Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities

Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events

Willingness to learn and advance your skills

Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)