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County of Riverside · 2 days ago

Administrative Services Analyst I/II (Facilities Unit-Riverside)

Riverside County, CA

Full-time

Onsite

Entry, Mid Level

1+ years exp

The County of Riverside's University Health System - Behavioral Health department is seeking an Administrative Services Analyst I/II to provide administrative support and conduct complex research and analytical studies. The role involves assisting with budget preparation, monitoring contract adherence, and recommending improvements to departmental operations and services.

GovernmentHealth CarePublic RelationsPublic SafetySocial

No H1B

Responsibilities

Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data

Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines

Monitor adherence to contract terms

Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs

May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence

May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks

Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization

Develop reports and recommendations for appropriate action based on the analysis of gathered data

Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds

Recommend and establish contract forms and procedures; monitor adherence to contract terms

Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation

Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures

Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs

Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions

May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks

Qualification

Budget preparationContract administrationData analysisGrant writingFiscal managementSupervisionCommunication skillsOrganizational skills

Required

Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment

Four years of paraprofessional experience in an administrative capacity

One year as an Administrative Services Assistant with the County of Riverside

One year of professional experience in an administrative capacity

Two years of paraprofessional or technical experience in an administrative capacity

One year as an Administrative Services Analyst I with the County of Riverside

Possession of a valid California Driver's License is required

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form