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Lifeblood · 4 days ago

Executive Operations Coordinator

The Woodlands, TX

Full-time

Onsite

Entry Level

2+ years exp

Lifeblood is an Executive Search Firm serving small and medium-sized MedTech companies globally. The Executive Operations Coordinator will ensure efficient workflow and communication across all departments while managing administrative tasks and supporting recruitment objectives.

ConsultingFinancial ServicesMedicalVenture Capital

Responsibilities

Maintain and update candidate records, job postings, and all recruitment documentation within the Client Relationship Manager (CRM) / Applicant Tracking System (ATS) and other databases to ensure accuracy and compliance

Provide comprehensive administrative assistance, including managing calendars, coordinating travel arrangements, and ordering office supplies

Assist in the preparation of reports and presentations related to recruitment metrics

Support the planning and execution of community events and internal company functions

Qualification

Microsoft Office SuiteApplicant Tracking SystemsCustomer Relationship ManagementVirtual communication toolsMultitaskingWritten communicationVerbal communicationOrganizational skillsTime-managementProblem-solvingTeam-player mindset

Required

Proven experience (2+ years) in administrative support, customer service, or office management, preferably within a fast-paced office or recruitment environment

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required

Excellent written and verbal communication skills

Strong organizational, time-management, and multitasking abilities with diligent attention to detail

Ability to handle confidential information with discretion and professionalism

A proactive, collaborative, and resourceful team-player mindset with strong problem-solving skills

This is an in-office position, Monday-Friday, at our headquarters in The Woodlands, TX

Availability on weekends for urgent matters

Must be located within 30min driving distance of The Woodlands, TX

Preferred

Familiarity with Applicant Tracking Systems (ATS) and Customer Relationship Management (CRM) software is a strong plus

Experience with virtual communication tools (Zoom, Microsoft Teams, etc.)

Company

Lifeblood

The MedTech Industry's Global Recruitment Firm.

Founded in 2022

Delray Beach, Florida, USA

2-10 employees

https://lifebloodcapital.com/

Funding

Current Stage

Early Stage

Leadership Team

Yulia Yurevich

Head of Administration & Partnerships

Company data provided by crunchbase