Olsson · 1 day ago
Administrative Coordinator
North Kansas City, MO
Full-time
Onsite
Mid Level
3+ years expOlsson is an engineering and design firm dedicated to improving the world through innovative solutions. They are seeking a detail-oriented Administrative Coordinator to provide essential support for their Data Center Teams, ensuring smooth operations and effective communication across departments.
Civil EngineeringConstructionConsulting
Responsibilities
Providing administrative support to our Data Center Teams, including scheduling, documentation, and communication
Serve as the central point of contact for administrative support across multiple service teams
Manage calendars, coordinate meetings, and assist with project logistics
Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace
Facilitate communication between technical teams, clients, and internal departments
Support the coordination of Data Center services, ensuring seamless execution and on-time delivery of all tasks and deliverables
Prepare reports, update project records, and support data accuracy across systems
Occasionally drive to off-site locations for pickups, deliveries, or client-related errands
Schedule and organize meetings, travel, and team activities; manage logistics for events and trainings
Create and manage project folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace
Administer agreements (NDAs, MSAs) and ensure compliance with established standards and procedures
Respond to non-routine or confidential inquiries with professionalism and appropriate correspondence
Coordinate expense reporting and reconciliation; assist with general office support as needed
Qualification
Required
Detail-oriented and organized
Proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel
Strong verbal and written communication skills with a proven ability to deliver exceptional customer service
Strong attention to detail and ability to manage multiple priorities
Ability to build trusted relationships across teams and with clients
Problem-solving skills and a proactive approach to challenges
Physical requirements include the ability to lift and transport up to 30 pounds
Preferred
Associate degree in business or related field preferred
3+ years of experience in an administrative or office coordination role
Benefits
Receive a competitive 401(k) match
Be empowered to build your career with tailored development paths
Have the possibility for flexible work arrangements
Engage in work that has a positive impact on communities
Participate in a wellness program promoting balanced lifestyles
Full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.)
The opportunity to participate in a bonus system that rewards performance
Company
Olsson
We are Olsson, an engineering firm of people who craft expert solutions and designs that improve communities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brad Strittmatter
Chief Executive Officer
J
Jeff Jenkins
Chief Financial Officer
Recent News
Lincoln Journal Star
2023-12-23
Wahoo Newspaper
2023-12-23
Kansas City Star
2023-12-23
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