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Enterprise Community Partners · 1 day ago

Asset Management Coordinator, Baltimore MD, Hybrid

Baltimore, MD

Full-time

Hybrid

Entry Level

3+ years exp

Enterprise Community Partners is a national nonprofit dedicated to making a good home possible for families in need. The Asset Management Coordinator will maintain databases, ensure compliance with property inspections, and support energy benchmarking reporting requirements, while collaborating across various departments within the organization.

CharityCommunitiesGovernmentNon Profit

Responsibilities

Maintain a database for property level violations in Yardi Case Manager

Ensure all local jurisdictions have correct ECD contact information including email and physical addresses for violations, inspection notices, and property tax notices

Check daily the central email address for new violation notices. Update the database daily with the violation information. Send the violation notices to the correct property management personnel for timely resolution

Routinely follow-up with property management personnel to ensure violations are abated in a timely manner and documentation of repairs is recorded

Submit the proof of abatement to the local housing organization

Follow-up with the local housing jurisdiction to ensure the violation has been cleared in the local housing jurisdictions database. Obtain documentation that the violation has been cleared

Check the local housing jurisdiction database regularly to ensure the database is accurate and that past violations have not reemerged on the database

Build and maintain relationships with property management staff and local housing jurisdictions to ensure open channels of communication

Maintain the database for property level physical inspections in Excel

Check daily the central email address for new inspection notices. Update the database daily with the new inspection information. Forward the inspection notices to the correct property management and asset management personnel when received

Routinely follow-up with asset managers and property management personnel to ensure they are aware of inspections and support inspection efforts as directed

After the inspection, follow up with property and inspections team to obtain a copy of the final inspection, record in the database the score of the inspection and note any follow-up that is required. Track follow up with compliance to ensure it is completed timely and escalate if necessary

Under the direction of the Director, Portfolio Analysis and Reporting, organize and maintain an electronic filing system for all ECD corporate entity documents, including special purpose entities formed to develop, own and operate ECD projects

Coordinate with ECD’s corporate filing service provider to provide updates to corporate entity documents and ensure that registered agent information is current

Ensure the Asset Management Critical Property Documents folder is fully built out with the most critical property level documents

Coordinate with property management to ensure completeness and accuracy of utility meter data from YES Energy to the third-party consultant for DC Department of Energy and Environment benchmarking compliance

Coordinate responses on timely responses to any compliance findings

Maintain and update the list of energy procurement contracts in consultation with 3rd party consultants

Ensure 2530 compliance with HUD requirements through responding to requests with development and asset management team members with timely submissions and communication with our third party consultant. Maintain and update list of 2530s within the ECD portfolio

Assist with special projects within asset management as assigned

Qualification

Yardi Case ManagerMicrosoft ExcelProject ManagementSalesforceSharePointCommunication SkillsOrganizational SkillsProblem-Solving SkillsAttention to Detail

Required

Undergraduate degree preferred or HS Diploma and 3 years of prior project management, coordination experience required

Ability to work and maintain databases which are currently housed in Microsoft Excel, Lists, Yardi, and Salesforce, and SharePoint

Ability to work in a fast-paced environment demonstrating an ability to manage multiple priorities

Ability to interact/communicate professionally with a diverse group of associates, residents, and external agencies

Demonstrate a positive attitude, intellectual curiosity, and enthusiasm

Strong organizational skills and ability to coordinate complex activities, prioritize conflicting demands and meet deadlines

Strong follow-up skills are critical

Accuracy and attention to detail

Proactive problem-solving skills and project management experience

Ability to take ownership of various protocols ensuring consistency

Excellent written and oral communication skills

Demonstrate strong ethics and professionalism in interpersonal relations and work as an effective collaborative team member and treat internal and external customers with respect, honesty, and professionalism