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Robbins Geller Rudman & Dowd LLP · 1 week ago

Legal Secretary (Legal Word Processor)

Melville, NY

Full-time

Onsite

Mid Level

$70K/yr - $85K/yr

3+ years exp

Robbins Geller Rudman & Dowd LLP is seeking a skilled and motivated Legal Secretary (Legal Word Processor) to provide comprehensive legal support to attorneys, paralegals, and firm managers. The role involves preparing and processing complex legal documents, assisting in filing court documents, and managing confidential client information.

Financial ServicesLegal

H1B Sponsor Likely

Responsibilities

Prepare, edit, and process complex legal documents, ensuring compliance with court rules and formatting requirements

Draft correspondence, pleadings, motion shells, discovery documents, and general legal forms

Assist in preparing and filing court documents in federal and state courts, ensuring accuracy and timeliness

Generate tables of authorities and tables of contents for legal filings

Manage confidential client and case-related information with discretion

Coordinate meetings, conference calls, and video conferences for attorneys, clients, and experts

Arrange travel for attorneys, paralegals, clients, and experts as needed

Process attorney expense reports, reimbursements, and expert invoices

Maintain electronic case files in coordination with the firm’s records team

Manage shared Outlook calendars for attorneys and case teams

Enter attorneys’ billable time in accordance with firm policies

Provide additional administrative and litigation support as required

Qualification

Legal document preparationLitigation knowledgeMicrosoft Office SuiteDocument management systemsProofreading skillsTyping accuracyTrial preparation experienceNotary certificationAdobe AcrobatTime-management skillsInterpersonal skillsSelf-motivation

Required

High school diploma or equivalent required; an associate's degree is a plus

Minimum of 3 years as a legal secretary or legal assistant in litigation

Strong proficiency in Windows 11 and Microsoft Office Suite

Excellent proofreading skills and attention to detail is a must

Typing with high accuracy

Strong time-management skills and ability to support multiple attorneys

Understanding of litigation deadlines and prioritize workload accordingly

Strong interpersonal skills to collaborate effectively with attorneys, colleagues, court personnel, and vendors

Proactive, self-motivated, and capable of working independently

Preferred

Experience with Florida state and federal courts, as well as other U.S. district courts

Experience with document management systems such as NetDocuments or iManage

Familiarity with Adobe Acrobat DC, Best Authority, Relativity, and legal billing software

Notary certification

Trial preparation experience

Benefits

Comprehensive benefit program provided

Company

Robbins Geller Rudman & Dowd LLP

Robbins Geller Rudman & Dowd LLP offers legal advisory services to individual and institutional clients.

Founded in 2004

San Diego, California, USA

201-500 employees

http://www.rgrdlaw.com

H1B Sponsorship

Robbins Geller Rudman & Dowd LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2022 (2)

2020 (1)