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Sidley Austin LLP · 1 day ago

Administrative Assistant - Human Resources

Chicago, IL

Full-time

Onsite

Mid Level

$74K/yr - $97K/yr

3+ years exp

Sidley Austin LLP is a leading law firm, and they are seeking an Administrative Assistant to provide support to the Chief Human Resource Officer and HR Directors. The role involves scheduling activities, managing communications, and assisting with various administrative tasks within the HR department.

AdviceConsultingFinanceFinancial ServicesLegal

Comp. & Benefits

Responsibilities

Schedule and organize complex activities such as meetings, travel, conferences and department activities

Take phone messages and transcribe voice messages

Type a variety of documents, as requested, including project and meeting notes

Sort and distribute mail

Create and process expense reports, invoices and check requests

Order and distribute business cards

Run various reports from HRIS System (Peoplesoft) and format appropriately

Assist with holiday and service awards, including coordinating weekly anniversary acknowledgement for the Chicago office

Utilize Microsoft Word, Excel, PPT, Outlook, and Visio to edit and create general correspondence, memos, charts, presentations, etc

Proofread copy for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy

Maintain lawyer and staff open position logs and audit logs

Route policy questions to the appropriate human resources team

Work in cooperation with/fill in for other HR Administrative Assistants during absences

Act as a liaison with other departments and outside agencies

Maintain files, as requested, of assignments

Perform other related duties and special projects as required and assigned

Qualification

MS OutlookMS WordMS ExcelMS PowerPointMS VisioExpense report softwareOrganizational skillsAnalytical skillsManaging multiple projectsAttention to detailInterpersonal communicationProblem-solving skillsConfidentialityWork under pressure