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New Mexico Courts · 3 days ago

Program/Project Coordinator #00033559-21800, Full-Time, Perm, Statewide, NM

New Mexico, United States

Full-time

Onsite

Mid Level

$24.74/hr - $30.92/hr

3+ years exp

The New Mexico Courts is seeking a full-time Program/Project Coordinator to provide high-level administrative support and manage various projects within the Administrative Office of the Courts. The role includes assisting with program planning and organization, tracking compliance, and preparing necessary documentation while ensuring adherence to court processes and standards.

Government Administration

Responsibilities

The Program / Project Coordinator is responsible for providing administrative and clerical assistance in the development of programs or project plans

Creates detailed schedules to track the completion status of program goals and deadlines

Tracks eligibility requirements and compliance with statutory eligibility for program participants or judges

Acts as point of contact during the absence of the Program or Project Manager

Prepares requests for proposals, contracts, agendas, legislative materials, minutes, event programs, bulletins, reports, and newsletters

Maintains a tracking system for items such as responses to proposals, contracts, and purchase requisitions

Reconciles travel arrangements for multiple parties and prepares travel reimbursement requests

Schedules and coordinates appointments, meetings, events, and facility usage

Develops a system to track and monitor the budget of programs in the alignment of providing a budget report

Coordinates and organizes the financials and logistics for workshops, special events, programs, projects, divisions, as well as court officials

Audits financial, program, division and project information as requested to ensure quality assurance of records and data

May evaluate data accuracy and integrity against data standards and standard operating procedures and provide recommendations for remediation of any errors

Compiles statistical data that assists in the evaluation of a judicial entity’s operations in relation to established goals

Proposes updates to current standard operating procedures based on best practices, statute and rule amendments

May provide training, utilizing data standards, standard operating procedures, operating manuals and other available resources

May evaluate the effectiveness of training materials developed and provided to judicial entities

May attend internal and statewide committee meetings

Evaluates reports to identify errors, and improve data quality and overall management of programs and projects

Other duties as assigned

Qualification

Program CoordinationCourt Processes KnowledgeProject ManagementBudget ManagementData Standards EvaluationResearch SkillsAdministrative SupportProblem SolvingCommunication Skills

Required

Associate's Degree from an accredited college or university in Criminal Justice, Business or Public Administration, social sciences or a related field

Two (2) years of experience, performing advanced executive level administrative, project management assistance, or directly related or relevant experience may substitute for education on a year for year basis

Three (3) years of experience in business administration, public administration, court management, criminal justice systems or other experience directly related to coordinating programs and projects

Secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience