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Diocese of San Diego · 1 day ago

Administrative Assistant, Office for Life, Peace and Justice

San Diego,CA,US

Full-time

Onsite

Mid Level

$20/hr - $23/hr

3+ years exp

The Diocese of San Diego is seeking an Administrative Assistant for their Office for Life, Peace, and Justice. The role involves providing administrative support to the Director and Associate Directors, including clerical tasks, workshop coordination, and maintaining the office's online presence.

CommunitiesNon ProfitReligion

Culture & Values

Responsibilities

Perform clerical/secretarial duties such as distributing mail, answering telephones, and direct calls appropriately

Attend staff and planning meetings when appropriate

Respond to inquiries regarding workshops and conferences

Order and purchase supplies, books and materials

Schedule Pastoral Center rooms for meetings and events as needed

Maintain accurate contact database

Create promotional materials for events (flyers, posters, forms) as well as prepare event promotions via email and bulk mailings

Provide set up and hospitality for workshops and conferences within the diocese/Travel to workshops and conferences as needed

Help with translations (English to Spanish, Spanish to English)

Update and maintain the OLPJ webpage

Manage the office Facebook and Constant Contact accounts

Collaborate with other Diocesan offices, leaders of the parishes, and leaders of non-profit organizations

Qualification

Microsoft Office SuiteBilingual (English/Spanish)Social Media ManagementClerical/Administrative SkillsCommunication SkillsOrganizational SkillsTeam PlayerProblem Solving

Required

Three years' experience as administrative assistant and office procedures

Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)

Proficient in social media

Practicing Catholic

Bi-lingual & Bi-literate (English/Spanish) strongly preferred

Must be proactive, professional, well organized, attentive to details, and a team player

Be able to perform multiple tasks simultaneously, set priorities, meet deadlines, and possess a strong work ethic

Must be able to maintain confidentiality, have excellent verbal and written communication skills, gather and analyze information, and resolve problems in a timely manner

Be familiar with the organizational structure and practices of the Roman Catholic Church as well as Catholic Social Teaching

Be compassionate, have a spirit of service and passion for Catholic Social Teaching

Have a deep desire of self-improvement