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W.E. O'Neil Construction · 1 day ago

Subcontractor Outreach Specialist

Pleasanton, CA

Full-time

Hybrid

Entry Level

1+ years exp

W.E. O'Neil Construction is a construction firm seeking a Subcontractor Outreach Specialist to support their estimating staff and maintain subcontractor relationships. The role involves administrative duties, relationship management, and participation in bid proposal packages.

Real Estate

Comp. & Benefits

Responsibilities

Build relationships with key existing subcontractors and strive to establish new relationships

Responsible for managing and updating the subcontractor database

Strategically identify and attend subcontractor industry events to help broaden our relationships and to market WEO

Manage and participate in the creation of bid proposal packages in response to RFP’s

Solicit and obtain subcontractor bid coverage

Check and distribute incoming mail and documents to appropriate parties, including scanning and uploading to Box for PA access

Sign for packages and certified mail

Open delivered packages and notify recipients for pickup

Monitor and restock office supplies, food, and snacks; coordinate with the office team to identify needs

Occasionally send out packages via FedEx, GLS, or USPS, which may include drop-offs at local facilities

Qualification

Construction terminologySubcontractor relationshipsBid proposal managementMicrosoft Office SuiteCloud-based file managementMotivating othersOrganizational skillsTime managementProblem solvingTeamwork

Required

1-3 years minimum of relevant professional experience working with a Subcontractor or General Contractor

Basic Understanding of construction terminology, trades and project types

Understands the differences between various delivery methods, i.e., budgets, competitive bids and negotiated projects

Basic Understanding of trade CSI codes

Proficiency in basic computer skills (MS Word, Excel, PowerPoint)

Proficiency in Outlook and has the ability to manage calendars, address books, tasks and email

Ability to navigate and manage files and folders in cloud-based platforms, such as Box.com

Microsoft Teams

BidMail

Bluebeam Revu

Keen attention to detail, with an ability to spot errors

Strong organizational skills

Work Efficiently – allocates one's own time efficiently; handles multiple demands and competing priorities

Effective time management

Takes initiative, strives for increased responsibility and has a desire to learn

Motivates and contribute to the team and morale of the office

Ability to work with varying seniority levels, including staff, managers, and external partners

Effective written and verbal language communication skills

Problem solving and decision-making – works with others to identify, define and solve problems

Foster Teamwork – participates and fosters collaboration among team members and among teams

Motivate Others – encourages and empowers others to achieve; builds relationships; creates enthusiasm, a feeling of investment, and a desire to excel

Drive for Results – drives for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition

Show Work Commitment - sets high standards of performance; pursues aggressive goals and works hard to achieve them

Establish and maintain positive and effective working relationships with all subcontractors and WEO Team members

Show alignment with and promotes WEO Corporate Values