QuikTrip · 2 weeks ago
Procurement Systems Manager
Tulsa, OK
Full-time
Onsite
Mid, Senior Level
$88K/yr - $110K/yr
5+ years expQuikTrip is seeking a Procurement Systems Manager who will play a critical role in administrating and supporting the Procure-to-Pay process. This role involves collaborating with various stakeholders to enhance procurement and accounting efficiencies, while also managing system administration and troubleshooting.
FuelGroceryRetail
Responsibilities
Provide support to end-users by responding to requests for technical assistance
Maintain working knowledge of capabilities, functionality, and associated integrations that impact Coupa and upstream/downstream systems
Work with SD Accounting, SCG, FS, IT, PMO and vendors supporting integrations (AD, Super Q, ESM, E1, Coupa Punchout sites, QT Procurement API)
Lead identification of system issues and troubleshooting
Identify system release schedule and lead UAT testing
Resolve day-to-day system issues collaborating with internal stakeholders and third-Party Software Providers
Works with third-Party Software Providers directly for solutioning, upgrades, enhancements, and support
Assist end-users with Coupa software issue resolution
Demonstrable ability to troubleshoot complex software issues and test software applications
Acute analytical skills and the ability to solve problems quickly
Identify, analyze, and resolve customer issues, documenting work in case notes, and escalating issues appropriately
Create change requests for software enhancements based on customer feedback and issues for Coupa
Provide on-call (after hours) support for evenings, weekends, and holidays as required
Work with SD Accounting, SCG, FS, IT, PMO and third-party software providers to ensure we complete software upgrades regularly as recommended by the software manufacturers
Participate in the agile/scrum process
Clearly articulate ideas and thoughts both in verbal and written formats
Responsible for validating functional design and create technical capabilities to help with backlog prioritization and related tasks
Responsible for validating data sources and logs to ensure technical specs are correct to build out dashboards and automation
Audit data for quality and content ensuring full understanding of customers’ data
Configure solutions through business facing enterprise applications and functionality
Complete process analysis to determine process improvements that are needed prior to considering automation and the viability of the process for automation
Identify process improvements that reduce workloads or improve quality for end users
Work with Corporate Stakeholders to map operational processes, identify and capture requirements
Define the process requirements for automation, clarify the inputs and expected outputs and create the necessary automation documentation
Demonstrate good analytical skills with the ability to analyze requirements from different angles with clear and logical thinking
Evaluate operational benefits of automation and convey benefits and gains to business stakeholders
Assist in proof-of-concepts to help the business recognize the feasibility of new processes and reporting
Responsible for the implementation of software updates and report production
Responsible for the format and appearance of various operational reports including overseeing the production of reports from report writer software
Responsible for the continued data validation for information stored in Coupa and other data sources
Manage the Coupa reporting process and inbound/outbound interface files into Coupa
Create workflow process diagrams within Visio, document project requirements, and produce other functional documentation
Collaborate with various departmental personnel to produce initial drafts, revising documentation per departmental and subject matter expert feedback
Assist in the creation of Training Manuals and Guidelines for new software functionality implementations
Drive adoption and usage of Coupa through end user trainings, ongoing engagement with multiple contacts within an organization, effective communication, and relationship building
Instruct classes on Coupa or industry best practices for internal users
Maintain professional and technical knowledge by attending ongoing training workshops, reviewing professional publications, reviewing industry best practices/procedures and reviewing modern technologies to determine fit within the organization
Research tools, methods, and processes in support of stakeholder processes, data, and reporting environment
Make recommendations to Management for automation of manual tasks and streamlining of processes
Stay current on procurement trends and products that provide future value to the company
Conceptualize needs of complex business processes with little guidance
Schedule time in the most efficient and effective manner and perform special projects as requested by Controller, Assistant Controller of Corp Accounting, and procurement teams
Qualification
Required
B S degree with major in Accounting, Math, MIS, Finance or Business OR equivalent QuikTrip experience
Five years' system administration/support experience with ERP or Procurement systems
Ability to translate business needs into technical solutions
The ability to accomplish tasks in a team environment
Strong organizational and writing skills
Strong attention to detail
Ability to work with little direction
Ability to manage multiple projects simultaneously
Ability to meet deadlines and make decisions under pressure
Highly self-motivated
Highly analytical and hands on
Proven ability to identify and solve problems with minimal guidance
Knowledge of ERP system data files
Excellent communication and interpersonal skills
Strong excel skills
Total commitment to satisfying the customer through excellent customer service and support
Must be able to work with a variety of management levels and, at the same time, maintain checks/balances and proper accounting procedures
Must be able to recognize system and process deficiencies and implement changes to correct
Must be self-motivated and require minimal direct supervision
Must be able to plan, coordinate, schedule, evaluate, and monitor the workflow of accounting staff
Must be able to produce through others
Must be flexible and able to accept and manage change
Must be organized and able to complete multiple tasks simultaneously
Must be able to meet rigid deadlines including the budget/forecasting process
Must be able to work with others as a team
Ability to maintain pleasant working relations with all levels of personnel
Must be detail oriented
Must have the ability to drive results
This position requires the employee to be available by phone and or email and have accessibility to calendar, contacts, and data while out of the office
Preferred
Bachelor of Science degree with major in Accounting, Math, MIS, Finance or Business
Five years' experience in system administration/support with a Procurement system
Benefits
Employee Benefits – QuikTrip
Company
QuikTrip
QuikTrip is 24 hour hour convenience store that offers gasoline and various grocery items.
10001+ employees
H1B Sponsorship
QuikTrip has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageLeadership Team
Gina Hitz
Retired
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