Cushman & Wakefield · 1 week ago
Senior Executive Administrator / Operations Specialist
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$70K/yr - $82K/yr
3+ years expCushman & Wakefield is a leading global real estate services firm, and they are seeking a Senior Executive Administrator / Operations Specialist to provide organized and dependable administrative support to leaders within the Sales and Operations organization. The role involves managing scheduling needs, coordinating meetings, and ensuring timely follow-up on tasks that support the team’s priorities.
CommercialCommercial Real EstateConsultingLeasingLegalProperty Management
Responsibilities
Manage and prioritize calendars for sales leaders with frequent in-person and virtual internal and external meeting requests
Support coordination for standing sales meetings, pipeline reviews, and regional leadership touchpoints
Draft and prepare routine communications, follow-up notes, and scheduling confirmations
Assist with domestic travel planning tied to client visits, market visits, and leadership offsites
Process leader’s expense reports with accurate financial coding in a timely manner
Maintain confidentiality and handle sensitive information appropriately
Backup other Executive Admins and Brokerage Support as necessary
Support preparation of simple slide materials for leadership updates, market snapshots, and internal communications
Maintain the operating rhythm for weekly, monthly, and quarterly routines (pipeline calls, market reviews, budgeting & forecast cycles, regional leadership meetings)
Partner with Sales Ops, and Finance on routine administrative tasks or data requests
Oversee real estate license registration and renewal processes with IDPRF
Facilitate review and execution of all legal documents related to real estate transactions on behalf of Broker of Record including Commission Agreements, Listing Agreements and Lien Waivers
Manage organization of shared sales documents, trackers, and resource folders
Serve as a point of contact for internal colleagues, brokers, office leaders, and external partners
Support coordination of client-related meetings, including prep materials and scheduling
Help maintain consistent communication flows between the sales leadership team and local markets
Build positive working relationships across the Midwest regional network and corporate function partners
Manage expense requests, charitable donations and related Compliance approvals, Requests for Approval (RFA), invoices, and reimbursements
Support vendor coordination tied to sales meetings, events, or training activities
Oversee room bookings, event logistics, and meeting arrangements
Maintain general administrative organization, including document management and file tracking
Qualification
Required
3–5+ years of administrative support experience in a large corporate or global organization
Experience supporting sales, commercial real estate, or client-facing teams
Strong organization, time management, and attention to detail
Ability to manage competing priorities in a fast-paced environment
Proficiency in Microsoft Office, Teams, and common business platforms
Ability to maintain discretion and confidentiality
Reliable follow-through and attention to deadlines
Clear verbal & written communication and strong judgment
Ability to maintain discretion with sensitive business information
Calm and professional under shifting priorities in a fast paced environment
Strong relationship-building skills across teams and markets
Resourceful with an ability to problem solve and complete tasks without constant direction
Proactive approach to monitoring schedules and anticipating upcoming needs
Benefits
Health, vision, and dental insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life, and disability insurance programs
Paid and unpaid time away from work
Company
Cushman & Wakefield
Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services.
10001+ employees
H1B Sponsorship
Cushman & Wakefield has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (2)
2022 (6)
2021 (1)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$734.8MKey Investors
GreystoneCitizens BankVanke
2023-10-10Post Ipo Debt· $223.8M
2023-08-08Post Ipo Debt· $400M
2022-10-13Post Ipo Debt· $27.3M
Leadership Team
Matthew Bouw
CEO Asia Pacific & EMEA
Michelle M. MacKay
CEO
Recent News
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-13
2026-01-08
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-07
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