Children's Hospital Colorado · 1 day ago
Executive Assistant
Aurora, CO
Full-time
Onsite
Senior Level
$32.93/hr - $46.25/hr
5+ years expChildren's Hospital Colorado is a leading healthcare provider dedicated to improving the lives of children. They are seeking an Executive Assistant to provide high-level administrative support to the Chief Strategic Philanthropy Officer and the Strategic Philanthropy division, managing complex scheduling, meeting coordination, and various administrative tasks.
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Responsibilities
Provides high-level administrative support to the Chief Strategic Philanthropy Officer (CSPO), 3 Vice Presidents of Strategic Philanthropy and Strategic Philanthropy Division
Lead all internal complex scheduling needs with key stakeholders, including c-suite leaders, physicians, other internal and external individuals, volunteers, and diverse local and national leaders
Prepares for meetings including agendas, materials, power point presentations, which includes hosting via Zoom (if virtual) and preparing physical conference space or rooms with necessary guest arrangements (if in person)
Coordinate travel and submit expense reporting for assigned leaders in full alignment with Foundation Finance and Accounting process and requirements
Processes reimbursement, invoices, mileage and payment requests for assigned leaders and additional team members as assigned on time
Participate in Strategic Philanthropy and Principal Giving monthly meetings and provide administrative support to track minutes, next-steps, etc
Provide in-person administrative support for internal and external meetings as necessary, including
Partner with CSPO on monthly build-out of Philanthropic Clearing agendas
Potential cross-coverage and support for Executive Office and other administrative roles
Manage Executive Office (at the hospital) outreach in partnership with President and CEO’s Executive Assistant (EA) – coordinating activity and requests relations to hospital senior leadership, in collaboration with Foundation Strategy colleague(s)
Serve as the Centralized Scheduler between the Foundation and Children’s Hospital Colorado
Partner with Manager, Strategy Philanthropy – Hospital Partnerships & Principal Giving on centralized scheduling process ensuring proper prioritization for key meetings/conversations and engagement of appropriate hospital partners
Lead all scheduling needs between Foundation colleagues and hospital leaders/experts – including but not limited to, ongoing meetings, internal meetings, philanthropic alignment meetings, donor meetings, donor tours, etc
Collaborate with portfolio managers and their administrative partners, as well as Coordinator, Donor & Volunteer Engagement on donor opportunities involving hospital partners
As appropriate, schedule prep meetings with hospital partners and hospital partnerships members and prospect managers
Work with Foundation colleagues to ensure donor briefings have been created and shared with hospital partners for all donor meetings and tours
Manage Hospital Tour Calendars – Anschutz, Colorado Springs, North, South, and ensure compliance with expectations for hospital tour groups
Manage Travel Calendar in partnership with CDO’s Executive Assistant and track hospital partner travel
Work with hospital leaders’ administrative partners on their regional and national travel and if the Foundation may be able to leverage a donor visit. Support the execution of these donor visits in partnership with portfolio managers
Support management of the Foundation Exec Office calendar on behalf of Strategic Philanthropy
Serve as throughline connecting upcoming Foundation and hospital donor meetings, opportunities, etc. and ensuring proper line of sight for Hospital Partnerships colleagues and upcoming alignment meeting connection
Schedule meetings, events, reserving space and arranging catering as needed; create and distribute agendas, materials, and meeting minutes
Coordinate and proactively share and pull data/reports for Principal Gift leaders and in support of quarterly Principal Gift meetings and reports
Provide administrative support including maintaining and tracking $1M+ opportunities in partnership with Principal Gifts group and appropriate revenue leaders
Track pledges and revenue, pull and provide reports on progress to goals
Provide as needed assistance in tracking moves and information in CRM
Administratively support the PAL Task Force for $5 million-dollar gifts including tracking, recording details and activity in CRM
Provide support for Physician Champions program including scheduling annual meetings with section leaders and off-site dinner
Provide support for hospital provider scheduling for Children’s 101 events in partnership with Donor Relations and Hospital Partnership colleagues
Provide support for Patient Ambassador scheduling including scheduling family speakers and attendees for various Foundation events and opportunities throughout the year
Facilitates a wide variety of projects as requested by assigned leaders
Represent Strategic Philanthropy on the Foundation’s Administrative Working Group
Power point development in support of a variety of presentations and audiences
Qualification
Required
An undergraduate (BA/BS) degree or four years of additional direct work experience (plus a minimum of at least three years in similar role is required) for a total of seven-year's work experience to replace degree preference
At least five years related experience as an executive assistant or high-functioning administrative professional with progressively increasing responsibilities working with top senior leaders in a complex organization
Excellent interpersonal and written/oral communication skills, with demonstrated ability to interact with a broad range of donors positively and pleasantly, and professional colleagues, board members, high level business professionals, hospital caregivers and physicians and hospital executives
A highly organized and accurate way to meet multiple deadlines on a timely basis
An ability to prioritize, manage multiple tasks and delegate
An approach and comfort to problem-solving independently as well as in partnership with senior leaders, peers, and foundation teammates
A high level of confidentiality and discernment with sensitive topics
Exemplary computer skills including Microsoft Office (Outlook, Excel, Power Point, and Word) and database management (like Blackbaud CRM)
High level of technical ability and applied skillset to see assignments to completion
Experience with Zoom is desirable and/or other virtual meeting platforms
Ability to work independently and be willing to take responsibility for autonomous actions
Data entry with a focus on accuracy and detailed quality
Excellent spoken and written grammar
Ability to compose, format, and edit correspondence and reports
A positive team player attitude who is willing to go beyond daily duties to help the Foundation achieve overreaching goals
Preferred
Notary Certification helpful, but not required
Experience working in a non-profit fundraising executive office
Benefits
Competitive pay and benefits package
Paid time off
Medical/dental/vision insurance
Company provided life and disability insurance
Paid parental leave
403b employer match (retirement savings)
Robust wellness program
Access to professional development tools
Education benefit to help you advance your career
Annual employee bonus program
Annual base pay increases based on performance
Company
Children's Hospital Colorado
At Children’s Hospital Colorado, we know that kids aren’t just mini adults.
10001+ employees
H1B Sponsorship
Children's Hospital Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (5)
2023 (4)
2022 (4)
2021 (3)
Funding
Current Stage
Late StageTotal Funding
$0.65MKey Investors
Hyundai Hope On WheelsCOPIC Medical FoundationCOPIC Companies
2024-08-28Grant· $0.35M
2022-09-27Grant· $0.3M
2022-03-11Grant
Leadership Team
Adam Hill
Section Head of Pediatric Palliative Medicine
Recent News
2026-01-06
2025-12-21
Morningstar.com
2025-12-19
Company data provided by crunchbase