Fair Grounds Race Course & Slots · 17 hours ago
Executive Assistant-Ex
New Orleans, LA
Full-time
Onsite
Mid Level
3+ years expFair Grounds Race Course & Slots is America's second oldest horse racing track and a premier entertainment venue in New Orleans. The Executive Assistant position provides administrative and secretarial support to key executives, managing complex activities, correspondence, and special projects while ensuring confidentiality and discretion.
Gambling & Casinos
Responsibilities
Schedule and organize complex activities, including meetings, travel arrangements, conferences, and department events/promotions for members of the Compliance Department/Executive Office
Perform administrative tasks using Microsoft Office and other applicable software programs
Establish and maintain, an update filing systems for the Compliance Department/ Executive Office
Organize, prioritize, and manage large volumes of information, correspondence and telephone calls
Draft correspondence and respond to inquiries via phone or email; take meeting notes when required
Answer phones for the Compliance Department and Executive Office, fielding routine/non-routine inquiries and directing messages appropriately
Act as a liaison between departments and with outside agencies; handle confidential/sensitive information with discretion
Serve as project manager for special assignments to General Manager and Regulatory Compliance Officer, including planning, coordinating presentations, disseminating information
Manage reporting systems to verify/monitor the timely submission of taxes, licenses, permits, insurance documentation, CTR reports, and accounting reports
Prepare/ submit routine compliance and Off-Track Betting (OTB) reports to state & local government agencies
Work in partnership with the Regulatory Compliance Officer and regulatory/governmental agencies
Coordinate delivery/pick-up, and preparation of operating licensing applications
Other duties as assigned
Qualification
Required
Must be 21 years or older
Must be able to obtain a Louisiana Gaming License and Louisiana State Racing License
High school diploma or Bachelor's degree
Three years of administrative experience
Ability to read, analyze and interpret common documentation
Ability to respond to common inquiries or complaints from team members, regulatory agencies or members of the staff
Ability to write and present information to management in a reasonable manner
Ability to perform normal mathematical computations in regards to the implementation of current duties
Ability to define problems, collect data, establish facts and draw valid conclusions
Ability to interpret an extensive variety of instructions and deal with several variables
Preferred
Spanish speaking a plus
Company
Fair Grounds Race Course & Slots
About Fair Grounds Race Course & Slots Fair Grounds Race Course & Slots in New Orleans, LA, the nation’s third oldest racetrack, has been operating since 1872.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Erika Leone
Group Sales & Partnership Manager
Jazmin Forbes
Human Resources Business Partner
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