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University of Illinois Chicago · 1 day ago

Business/Administrative Associate (Business Opportunity Program Coordinator) - Procurement Diversity

Chicago, IL

Full-time

Hybrid

Entry Level

$79K/yr - $85K/yr

2+ years exp

The University of Illinois Chicago is a prominent urban public research university and is seeking a Business/Administrative Associate to manage various business opportunity initiatives and contract compliance responsibilities within the Office of Procurement Services. The coordinator will develop outreach strategies, manage compliance, and engage with the community to ensure equitable participation in procurement processes.

Higher Education

No H1B

Responsibilities

Provide guidance to departments regarding standard procedures for promoting small business and contract compliance, as well as State, federal laws and regulations, and University policies

Collaborate with and develop an effective working relationship with university departments, procurement services, Office of University Payables and other functional groups to ensure contract compliance

Conduct contract compliance and vendor management utilizing office systems

Engage with university units to monitor vendor participation and develop strategies to expand partnerships and broaden the vendor base partnerships using data analytics and data tools

With an emphasis on general goods and services, serve as a liaison with internal stakeholders to provide guidance on inclusive procurement policies, to resolve issues and ensure vendors use best efforts in meeting university goals

Create and maintain appropriate documentation of the compliance process, as well as other departments processes and ensure rules, regulations, policies, and procedures are adhered to

Facilitate training and create materials for departments and vendors, including but not limited to, educating vendors on the University's procurement process, providing instructions on obtaining certifications, completing Small Business Plans required for obtaining grants and other required documentation

Support department leadership in the development and management of the department's brand and communication strategy, including assisting with developing and managing newsletters, website content and other updates

Assist with the development and documentation of inclusive procurement policies and procedures

Assist with creating and compiling required university and statutory reports, in addition to other ad-hoc reporting as needed

Lead project management for various internal and external team initiatives by applying knowledge, conducting research, assigning tasks, determining benchmarks, and the development of an effective communication plan

Manage event planning committees and logistics in coordination with internal and external participants

Perform other related duties and participate in special projects as assigned

Qualification

ProcurementBusiness Opportunity ProgramsSupplier Diversity CertificationData AnalyticsProject ManagementCommunication StrategyEvent PlanningTraining Development