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Stanford University · 1 day ago

Program Coordinator

Stanford, CA

Full-time

Hybrid

Mid Level

$39.20/hr - $45.56/hr

4+ years exp

Stanford University is dedicated to sustainability and is seeking a Program Coordinator for the Doerr School of Sustainability. This role involves providing administrative, operational, and programmatic support for student and faculty-focused activities, including event planning and logistical support.

EducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Organize and help execute program-specific activities through logistical support, including scheduling and calendaring, ordering food, reserving rooms, developing marketing materials, field trip transportation, onboarding of summer research interns, etc

Process and monitor financial transactions related to these activities; ensuring activities stay within the budget

Play a critical administrative support role in strategic planning for SDSS’s efforts in the areas of educational and co-curricular programs

Plan events for faculty related to onboarding, mentoring, and community building

Provide general support to program staff and student leaders on university financial processes

Support team needs and team building events

Manage the student lounge space

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned

Qualification

Administrative experienceEvent planningFinancial processesOffice software proficiencyCommunication skillsCustomer service skillsJudgmentOrganizational skillsInterpersonal skillsInitiative

Required

High school diploma and four years of administrative experience, or combination of education and relevant experience

Advanced computer skills and demonstrated experience with office software and email applications

Demonstrated success in following through and completing projects

Excellent organizational skills and attention to detail

Strong verbal and written communication skills

Excellent customer service and interpersonal skills

Ability to prioritize, multi-task, and assign work to others

Ability to take initiative and ownership of projects

Ability to routinely and independently exercise sound judgment in making decisions

Preferred

Experience with financial processes and expense management

Experience with calendar systems and managing schedules

Experience planning and coordinating a wide-variety of events

Experience with Excel, Pivot Tables, Google Drive, and other financial or organizational tools (e.g., Oracle)

Demonstrated experience with email marketing platforms, graphic design tools (e.g., Canva), web-based systems, and other recruitment and outreach software platforms

Demonstrated ability to engage with student populations and/or audiences

Excellent Excel and financial accounting skills

Prior work experience in a higher education setting or in recruitment

Knowledge of Stanford University systems and policies

Benefits

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.

Specifics about the rewards package for this position may be discussed during the hiring process.