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Acuren · 1 day ago

Project Coordinator

Bellingham, WA

Full-time

Onsite

Senior Level

5+ years exp

Acuren is a trusted provider of technology-enabled asset protection solutions. They are seeking an experienced Project Coordinator to ensure the smooth administrative execution of projects, including proofreading, client data management, and project setup in their systems.

IndustrialIndustrial EngineeringTest and Measurement

Responsibilities

Proofreading proposals for distribution to clients via email

Entering client data and proposals into division’s database

Onboarding new clients and completing client/vendor information packets (general company information, banking, W-9s, safety documentation, etc.)

Set-up of laboratory, litigation, and field projects in both division’s database and project management system (Pangea)

Review and approval of client purchase orders

Interact with Acuren’s legal department pertaining to NDAs and client and subcontractor contracts for project approval and personnel mobilization

Proofreading and formatting technical reports for final distribution to clients (MSWord, PowerPoint, Excel, and Adobe Acrobat)

Project closing in division’s database and project management system (Pangea) and project file archival

Generation of purchase requisitions and purchase orders related to office and laboratory supplies/equipment, as well as project related (equipment rental and safety equipment) (eRequester and Sage software)

Process receipt of goods for purchase orders for invoice processing (Sage software)

Review and processing of invoices and coding of monthly credit card transactions

Maintaining office equipment/supplies and safety equipment (copier, phones, AED, dosimetry rings)

Oversee annual fire equipment and alarm inspections

Oversee/monitor weekly janitorial services

Set-up and oversight of catering for visitors, clients, and team building functions

Process shipping of laboratory samples and field gear and supplies (domestic and international – parcel and truckload)

Qualification

ProofreadingMicrosoft Office SuiteProject Management SoftwareGeneral Accounting PracticesAnalytical SkillsInterpersonal SkillsOrganizational SkillsCommunication SkillsAdaptability