Darkness RISING Project Nonprofit · 1 day ago
Executive Assistant
United States
Contract
Hybrid
New Grad, Entry Level
$25/hr - $25/hrDarkness RISING Project is a nonprofit focused on improving mental health resources for the Black community. The Executive Assistant will support the Executive Director by managing logistics and operations, ensuring smooth communication and documentation while maintaining a calm and organized environment.
CharityNon ProfitWellness
Responsibilities
Own the Executive Director’s calendar: scheduling, confirmations, reminders, conflict prevention, and time protection
Set up Zoom meetings and ensure meeting details are clear and accessible
Coordinate scheduling across multiple stakeholders (partners, contractors, community leaders)
Prepare for meetings (agenda support, gathering docs, logistics, reminders)
Capture notes and action items as needed
Maintain an action-items tracker and follow up to ensure tasks move to completion
Monitor key inboxes and route messages appropriately
Draft, edit, and send communications on behalf of the Executive Director when requested
Send documents for signature and track completion (including version control and final filing)
Book flights and hotels within guidelines; flag exceptions for approval
Build and send travel itineraries; communicate travel arrangements clearly
Arrange ground transportation as needed
Track luggage/travel requirements based on trip needs
Support intern recruitment logistics and candidate scheduling
Draft hiring documents for review (offer letters/agreements)
Coordinate onboarding logistics (accounts access, systems, first-week schedule)
Maintain and monitor outgoing payment workflows to ensure requests are complete
Track pay-related documentation and support coordination with the ED and finance/accounting support
Create and maintain templates, trackers, forms, and internal docs
Keep digital files organized: naming conventions, folder structure, versioning, and “final” storage
Draft or format contracts/waivers/official documents for review; route for final approval/signature
Coordinate with the website developer/manager to gather basic analytics (clicks, impressions, downloads)
Produce quarterly website reports and an annual summary report for the ED
Track website update requests and coordinate small site edits
Monitor and route incoming forms and requests, including:
Expense forms
Contact forms
Volunteer forms
Track monthly eligibility and send the monthly raffle gift card according to the existing process
Update the gift card tracker (date sent, recipient identifier, confirmation)
Support small care actions (cards/flowers/etc.) within a set budget and with ED direction
Qualification
Required
Strong admin execution: scheduling, tracking, documentation, and follow-through
Clear, warm, precise communication (written + verbal)
High discretion and comfort handling confidential information
Systems-minded: templates, checklists, clean file organization
Comfort with Google Workspace, Zoom, spreadsheets, and e-sign tools
Values alignment with a mission-driven, community-centered organization
Preferred
Experience supporting an ED/founder or small nonprofit team
Comfort coordinating vendors/contractors
Basic familiarity with website analytics/reporting
Company
Darkness RISING Project Nonprofit
Darkness RISING Project is a 501(c)3 nonprofit which provides free direct mental health resources for Black community members and intersecting marginalized community.
Founded in 2018
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase