MP Systems Inc. · 11 hours ago
Project Coordinator
East Troy, WI
Full-time
Onsite
Entry Level
2+ years expMP Systems Inc. is seeking a Project Coordinator to provide administrative support to the Department. The role involves assisting with communication between field technicians and project managers, managing documentation, and ensuring smooth project operations.
Construction
Responsibilities
Assist with:
Phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel
Tracking units submitted by the field
Billing in the accounting systems and sending to the customer
Tracking units that are paid by the GC and the owner
Tracking accounts receivable and underbilling
Enter jobs/job information into accounting system
Compiles needed information for material purchases, submittals, O & M manuals, etc. per PM request
Pull permits for worksites as well as request inspections
Type up Proposals/Service Agreements as needed
Assist with ordering equipment for jobs
Print plans/specs/etc. as needed
Help schedule and facilitate job take-off meetings
Assist with job close out documentation
Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required
Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner
Follow up and expedite late items. Perform additional assignments per direction
Coordinate branch meetings/banquets and special projects as needed by the branch
Any coordination issues which cannot be resolved are elevated to the project manager (escalation)
Communication effectiveness, conflict management and build rapport with field employees
Assist with other support tasks as requested by the project team
Help schedule and facilitate job take-off meetings
Assist with job close out documentation
Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required. Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner. Follow up and expedite late items. Perform additional assignments per direction
Coordinate branch meetings/banquets and special projects as needed by the branch
Any coordination issues which cannot be resolved are elevated to the project manager (escalation)
Communication effectiveness, conflict management and build rapport with field employees
Qualification
Required
High school diploma required; higher education preferred
2+ years customer service experience required
Preferred
Project Coordinator Experience Preferred
Proficient in Microsoft Office (Word and Excel)
Strong communication skills, both verbal and written
Detail-oriented with a high capacity for multitasking
Strong Customer Service Skills
Desire to actively contribute to a team environment
Positive safety attitude and personal integrity – both are non-negotiable
Exemplify Company values
Competence to keep personnel information strictly confidential
Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies
Professional and positive attitude toward responsibilities and coworkers
Company
MP Systems Inc.
Founded in 1998, MP Systems provides full-service electrical utility construction with a total focus on providing exceptional service to our customers, with divisions located in Wisconsin and Minnesota.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ken Phelps
Retired President/ COO
Mike Tillman
President and COO at MP Systems Inc
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