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New Jersey Courts · 1 day ago

Judges Secretary 1- Civil Division

Somerville, NJ

Full-time

Onsite

Entry Level

$49K/yr - $73K/yr

3+ years exp

New Jersey Courts is seeking a well-organized and detail-oriented individual to support a Superior Court Judge in Somerset County Civil Division. The role involves managing judicial workflow, proofreading documents, and coordinating the judge's schedule, among other administrative tasks.

GovernmentLegalNon Profit

Responsibilities

Conforming Judge's orders and decisions and maintaining the workflow in and out of judicial chambers

Proofreading typed material for accuracy and correct punctuation, spelling and grammar

Performing data entry into mainframe systems

Coordinating and communicating the judge's schedule with division administration and case management personnel

Preparing and submitting local and state reports

Managing incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same

Procuring supplies, equipment, and inventory for chambers

Performing formatting and typing changes to judicial opinions and other legal documents

Composing routine correspondence, such as form letters or standard replies to inquiries, as well as non-routine correspondence

Answering inquiries from the public, judiciary employees, security personnel, judges, attorneys, and others

Filing hard copy and electronic records and maintaining a filing system in the Judge’s chambers

Other duties as required and assigned

Qualification

TypingClerical experienceLegal document preparationMicrosoft OfficeData entryInterpersonal skillsCommunication skills

Required

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments

Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English

Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate)

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the 'New Jersey First Act,' all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey