Neurophos · 1 day ago
Executive Assistant & Office Operations Manager
San Francisco, CA
Full-time
Onsite
Mid Level
3+ years expNeurophos is a pioneering startup revolutionizing AI computation with its metamaterial-based optical computing platform. The Executive Assistant & Office Operations Manager will provide comprehensive support to the CFO and CTO, manage office operations, and help foster company culture as the team grows.
Artificial Intelligence (AI)Hardware
Responsibilities
Proactively manage complex calendars for the CFO and CTO, resolving scheduling conflicts and prioritizing high-value meetings
Act as the primary point of contact for senior leadership. Draft correspondence, manage sensitive emails, and facilitate communication
Coordinate end-to-end travel arrangements, including flights, lodging, and detailed itineraries
Prepare agendas, take concise minutes, and track action items to ensure follow-through on key initiatives
Assist with preparing presentation decks, internal documentation, and communications
As Neurophos grows, you will help establish administrative processes and, as needed, support additional executives
Manage expensing for supported leaders
Lead administration for the San Francisco office, coordinating events, looking after day-to-day operations, and helping make it a great place to work
Oversee relationships with building management, cleaning services, and office suppliers; manage snacks, catering, and office equipment
Organize team lunches and get-togethers for the San Francisco office to bring people together and foster team culture in our new office
Help coordinate the 'Day 1' experience for new hires in SF, ensuring they have the equipment and access they need
Qualification
Required
3 to 5+ years in an executive administrative or executive support role, ideally within a high-growth startup
Excellent calendar management skills, including the coordination of complex meetings and travel
Great verbal and written communication skills
Exceptional attention to detail and the ability to manage multiple workstreams simultaneously without oversight
Self-motivated, takes initiative, and operates with sound judgment. Operates as a trusted partner to all
Solutions-oriented approach to problem solving
Proven ability to handle confidential information with absolute integrity
Confident communicator. Good decorum, discretion, and presence in dealing with internal teams and external partners
Able to multitask well and handle tasks and projects in an early-stage environment
Preferred
Strong project management skills with experience coordinating complex events and multi-step processes
Experience using tools like Asana, Notion, or Trello to track long-term executive projects
Expert in Google Workspace (Gmail, Calendar, Docs, Sheets) and modern communication tools like Slack and Zoom
Experience in organising large-scale company events, such as off-sites, conferences, or team-building activities
Experience managing contracts or other legal matters is a plus
Benefits
Competitive compensation, including salary and equity options.
Opportunities for career growth and future team leadership.
Access to cutting-edge technology and state-of-the-art facilities.
Company
Neurophos
Exaflop optical AI acceleration.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$16.1MKey Investors
Gates Frontier FundMetaVC Partners
2025-12-08Series Unknown· $1.9M
2023-12-14Seed· $7.2M
2023-10-03Seed· $7M
Leadership Team
Patrick T. Bowen
CEO
Andrew Traverso
Co-founder & Chief Scientist
Recent News
2025-09-24
eeNews Europe
2025-08-21
Company data provided by crunchbase