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San Diego Padres · 1 day ago

Executive Assistant to the Chief Operating Officer

San Diego, CA, 92101, US

Full-time

Onsite

Mid Level

$38/hr - $42/hr

3+ years exp

The San Diego Padres are committed to creating a diverse and inclusive environment for their employees. They are seeking an Executive Assistant to the Chief Operating Officer who will be responsible for organizing files, assisting with administrative tasks, and managing the COO’s calendar and travel arrangements.

Sports

Responsibilities

Provides administrative assistance to the COO and the vice presidents who report to her, including assistance in maintaining schedules and coordinating events and appointments, booking travel, and completing expense reports

Owns the COO’s calendar: scheduling meetings, holding times, resolving conflicts, and anticipating sequencing needs across departments

Provides assistance across the organization as the company’s lead authorized travel planner and manager of the company’s vehicle fleet

Revises documents, memos, and correspondence for approval by the COO. Promptly and professionally screens all department incoming calls, mail and other legal correspondence. Promptly answers COO’s telephone while she is in meetings or not in the office

Professionally interacts with Padres staff and greets visitors to the COO’s office and provides basic business hospitality

Maintains, updates and organizes all departmental files; creating, updating and maintaining an appropriate and comprehensive filing system

Assumes any other duties and responsibilities as assigned by the COO

Qualification

MS OfficeOrganizational skillsCommunication skillsBilingual (English/Spanish)ConfidentialityTime managementIndependent judgmentProfessional demeanorAttention to detail

Required

Must be at least 18 years of age by the start of employment

4-year Bachelor's Degree, or education equivalent

Minimum 3 year's office experience as an executive assistant or related role

Experience managing and organizing voluminous documents, files, and calendars, with ability to keep everything updated, accurate and organized

Exceptional organizational, writing, and grammar skills, with demonstrated ability to write, edit and proofread legal documents for accuracy

Fluently bilingual in English/Spanish a plus

Able to work flexible hours including evenings, weekends, holidays and extended hours as needed

Able to travel as needed

Minimum physical requirements: able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 25 pounds

As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check