This job has closed.

Collabera · 1 day ago

Event Coordinator

Palo Alto, CA

Contract

Onsite

New Grad, Entry Level

$23/hr - $26/hr

Collabera is a company that supports higher education clients, and they are seeking an Administrative and Events Coordinator. The primary role involves providing general administrative assistance and supporting the planning and execution of events for the department.

ConsultingInformation ServicesInformation Technology

H1B Sponsor Likely

Hiring Manager

Mradul Khampariya

Responsibilities

Provide general administrative assistance to the Event Operations team

Handle incoming phone calls, emails, and event-related correspondence

Support pre- and post-event administrative tasks, including documentation and follow-up

Maintain organized records and assist with scheduling and reservations

Assist with the design, planning, implementation, and coordination of events

Prepare event materials such as name tags, badges, signage, and printed materials

Organize and manage event supplies and setup logistics

Learn and utilize department reservation/scheduling systems and related applications

Support event execution, including registration, guest check-in, and event “floating.”

Serve as a point of contact for event guests, speakers, hosts, faculty, and stakeholders

Provide hospitality support and ensure a positive event experience

Troubleshoot issues calmly and professionally in a fast-paced environment

Collaborate with Event Operations staff, clients, and campus partners

Communicate clearly and professionally with internal and external stakeholders

Contribute to team decision-making related to event logistics and execution

Qualification

Event PlanningOrganizational SkillsCommunication SkillsOffice Software ProficiencyProblem-SolvingCustomer ServiceTeam CollaborationAttention to Detail

Required

Experience supporting events, or a strong willingness and ability to learn quickly

Ability to work independently as well as collaboratively within a team environment

Strong organizational skills with keen attention to detail

Ability to manage multiple, shifting priorities and time-sensitive tasks

Excellent interpersonal, communication, and customer service skills

Sound judgment, problem-solving ability, and initiative

Ability to follow directions and execute tasks consistently and accurately

Professional demeanour with confidence, interacting with guests and senior stakeholders

Proficiency with office software and email applications (e.g., Workspace)

Willingness to learn internal scheduling, reservation, and event management systems

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Paid parking/public transportation

Paid time

Paid sick and safe time

Hours of paid vacation time

Weeks of paid parental leave

Paid holidays annually - AS Applicable

Company

Collabera

Glassdoor3.9

Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.

Founded in 1991

Morristown, New Jersey, USA

10001+ employees

http://www.collabera.com

H1B Sponsorship

Collabera has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (141)

2024 (93)

2023 (120)

2022 (186)

2021 (180)

2020 (146)