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Texas Health and Human Services · 2 days ago

CFO Business Operations Specialist

Austin, TX

Full-time

Hybrid

Mid, Senior Level

$5,200/mo - $8,304.83/mo

5+ years exp

Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of Texans. The CFO Business Operations Specialist is responsible for managing a dynamic mailbox for the chief financial officer, coordinating daily assignments, and providing guidance and support to CFO staff regarding documentation processes.

Health Care

No H1B

Responsibilities

Monitors and operates a dynamic and fast-paced centralized mailbox to review and process correspondence and assignments from the Office of the Executive Commissioner, CFO departments and other HHSC divisions according to each individual assignment requirements

Performs advanced level editing of documentation for executive approval in accordance with the HHS Executive Writing Reference Guide and CFO correspondence and editing guidelines

Tracks, reviews, and distributes assignments based on the nature of each item and in accordance with established requirements and timelines. Routes documents for executive review and decision-making

Maintains effective and efficient electronic filing systems and tracking tools

Serve as liaison between the CFO division, the Executive Commissioner’s office, and other HHSC chief areas that generate memoranda for the Executive Commissioner and chief financial officer

Creates and maintains Microsoft SharePoint filing systems and sites for the division

Provides guidance, direction, problem solving and technical assistance support to CFO division staff on correspondence, communication and programmatic matters

Prepares and tracks various documents, drafts, reviews, edits, plans, and routes executive, stakeholder and legislative correspondence and reports for executive management review and decision-making

Ensures documents adhere to requirements and conducts quality assurance activities and editing to determine compliance with policies and procedures

Develops and maintains measurement and tracking tools to report program progress

Researches, analyzes, and evaluates complex issues and initiatives

Analyzes data and resources, evaluates business and management practices, and makes recommendations

Reviews and updates policies and procedures regularly to reflect changing needs and priorities

Lead efforts to raise awareness and promote the use of available resources

Maintains filing systems and conducts periodic reviews of systems

Maintains master tracking documents tools and guides

Coordinates division responses to requests for information

Participates in agency-wide meetings, workgroups and initiatives to represent the CFO division

Helps with legislative coordination work for the CFO division. May serve as liaison between the CFO division and Government and Stakeholder Relations for legislative related issues

Provides guidance and technical assistance to CFO division staff on legislative policy and procedures

Tracks, reviews, routes for approval and distributes CFO legislative reports in accordance with established timeframes

Reviews and coordinates updates to the Legislative Reports Tracking System

Assists the CFO Legislative Coordinator to ensure CFO legislative implementation plans are completed and implementation dashboards are updated as required

Coordinates legislative requests and assignments for the CFO division

Facilitates the bill reading/identification process during legislative session

Facilitates the bill analysis and agency cost estimate process in the Legislative Tracking System

Coordinates with GSR and CFO departments to identify staff for legislative training

Communicate information related to the legislative session to CFO division staff

Attend mandatory meetings and training for legislative coordinators as needed

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned

Qualification

Microsoft WordMicrosoft SharePointLegislative Tracking SystemAnalytical skillsMicrosoft ExcelOffice managementCommunication skillsTeamworkProblem solvingCritical thinking

Required

Minimum of two years of hands-on advance level MS Word detailed editing, composition, and formatting within the past five years

Minimum of two years' experience of MS Excel within the past five years

Minimum of two years of MS SharePoint administration and SharePoint site creation and maintenance

Advanced level knowledge of HHS Executive Writing Reference Guide and Associated Press style

Minimum of five years of relevant work experience, with two years working with senior/executive leadership

Experienced with HHS programs, policies and procedures

Preferred

Related bachelor's degree preferred but will substitute education for experience on a year for year basis to be considered in determining the most qualified candidate