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Davis Wright Tremaine LLP · 1 day ago

Office Administrator

Portland, OR

Full-time

Hybrid

Lead/Staff, Director/Executive

5+ years exp

Davis Wright Tremaine LLP is one of the top law firms in the U.S., seeking an Office Administrator to join their team in Portland. This director-level position is responsible for managing office operations, overseeing human resources functions, and acting as a liaison between firm management and the office.

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Responsibilities

In conjunction with firm-wide Human Resources department, administer all office human resources functions, including but not limited to: hiring, orientation, employee relations, performance reviews, salary adjustments, discipline and separation, as applicable

Determine appropriate staffing levels

Oversee secretarial assignments and facilitate resolution of work-flow issues

Act as ombudsman and facilitate resolution of human resources issues which may arise between staff and lawyers

Facilitate discussion of any issues of concern to lawyers and staff, act as liaison between lawyers and staff

In conjunction with the firm-wide Professional Development department, evaluate staff training needs and develop training programs as applicable

Oversee and act as final decision-maker on any facilities issues not involving the office lease (e.g. procurement of office supplies, services, furniture and equipment, special requests)

Maintain positive relationships with outside vendors and oversee contracts for various office services

Act as primary liaison with building management and assist other firm management involving issues of interpreting the office lease

Manage and plan expansion or office remodel projects

Assist with yearly budgeting projections for the office

Monitor and manage office budget throughout the year, including controlling expenses appropriately and performing periodic variance analysis

Develop office operating policies and procedures as needed

Facilitate internal communications

Act as interface with firm-wide administration departments (e.g. accounting, human resources, systems, central records, marketing) and office

Act as ambassador for representing interests of the office with firm-wide management

Facilitate discussion of any issues of concern to lawyers and staff; act as liaison between lawyers and staff

Promote integration of office efforts with firm-wide efforts

Work closely with other DWT office administrators and firm-wide directors and managers to ensure delivery of quality services to the firm’s legal professionals

Work closely with Partner-in-Charge in planning and execution of office-related initiatives involving staff, attorneys and operations

Work closely with Partner-in-Charge on attorney recruiting efforts

Collaborate with Partner-in-Charge regarding resolution of issues involving staff or attorneys

Provide support with attorney programs or initiatives as requested

Other duties as needed