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Aston Carter · 1 day ago

Accounts Payable Associate

Collierville, TN

Full-time

Onsite

New Grad, Entry Level

$26/hr - $26/hr

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. They are seeking an Accounts Payable Associate to coordinate the accounts payable workflow, process vendor invoices, and maintain vendor databases while ensuring timely payments and reconciliations.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Coordinate with Accounts Payable Supervisor to provide seamless AP workflow

Receive and process vendor invoices within 48 hours of receipt

Validate accurate general ledger account coding and data entry

Obtain proper invoice approval of invoices using INDEX software

Research and respond to email mailbox within 48 hours of receipt depending on urgency

Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly

Review and reconcile vendor statements, and resolve outstanding items

Maintain proper storage of payables items using INDEX imaging system

Obtain proper invoice approvals

Clear portals

Clean up and reconcile aging report weekly

Prepare accounts payables weekly/daily and manual payment cycles as required

Apply manual payments/drafts to invoices

Process payments timely via corresponding payment methods

Process voids, stop payments, and resolve payment issues or payment status

Process and resolve daily bank exception report before bank cut-off time

CorPay enrollment updates

Maintain vendor database to include vendor adds and changes

Obtain IRS vendor TIN matching and store in FB

CorPay initial vendor enrollment

Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept

Discovery and development of an AI OCR AP solution to automate the transaction entry process

Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc

Assist with special projects as assigned

Apply a team approach to completion of all month end reporting tasks

Weekly and monthly accounts payable reconciliations

Work vendor statements

Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values

Perform other duties as assigned

Qualification

Accounts payableInvoice processingAccountingReconciliationMicrosoft ExcelData entryCustomer serviceInterpersonal skillsTime managementProblem-solvingTeamwork