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Banner Witcoff · 1 day ago

Billing Coordinator

Washington, DC

Full-time

Hybrid

New Grad, Entry Level

$60K/yr - $70K/yr

Banner Witcoff is a leader in intellectual property law for more than 100 years, seeking a full-time Billing Coordinator to join their Accounting Department. The role involves managing the billing process for assigned attorneys and clients, ensuring accuracy and compliance with guidelines.

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Responsibilities

Manage the billing process start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines

Set up and maintain client billing rules and codes and timekeeper rates

Run paperless pre-bills monthly or on-demand

Edit and adjust pre-bills according to attorney instructions and client guidelines

Post invoices to various e-billing systems which may require editing Ledes files

Submit non-electronic invoices by e-mail or mail

Ensure proper backup is included with invoice submissions

Resolve invoice disputes and fully submit all invoices on a timely basis

Prepare and submit client accruals and other reports

Respond to billing requests from clients

Create and maintain internal client billing instructions documentation

Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre-bill Viewer

Automate invoices on BillBlast and track status of bills submitted, identify issues, and work to address rejections and reductions

Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed

Maintain full working knowledge of the Firm’s billing functions

Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc

Assist with other administrative tasks and special projects as needed

Qualification

Legal billing experienceAderant Expert softwarePre-bill ManagerMicrosoft Office proficiencyAccounting principles knowledgeCommunication skillsDetail orientedOrganizational skillsTime management skillsConfidentiality maintenance

Required

Experience with legal billing and electronic billing required

Proficiency in Microsoft Office required with proven Excel skills

High school diploma required

Basic knowledge of accounting principles

Strong written and oral communication skills

Detail oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time management skills

Ability to work independently and collaboratively in a fast-paced environment

Experience maintaining confidentiality of financial data

Preferred

Experience with Aderant Expert accounting software strongly preferred

Experience with Pre-bill Manager and Expert Image preferred

Bachelor's degree in Accounting, Finance or related field preferred

Benefits

Paid time off

Medical/dental/vision insurance

401(k)

A 35-hour workweek

Business-casual attire

A friendly office environment

Company

Banner Witcoff

For more than 100 years Banner Witcoff has provided sound protection and inventive intellectual property solutions for some of the world’s most innovative organizations.

Founded in 1920