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ClinicMind · 5 days ago

Events Coordinator (Project Management Focused)

United States

Full-time

Remote

Entry, Mid Level

2+ years exp

ClinicMind is a healthcare SaaS company seeking an Events Coordinator to manage national events, sponsorships, webinars, and partner activations. The role involves owning timelines, deliverables, and ensuring events are executed on time and on budget while coordinating with various teams to achieve measurable business outcomes.

BillingHealth CareMental HealthSoftware

Responsibilities

Manage end-to-end event execution using project management best practices:

Timelines

Task owners

Dependencies

Risk tracking

Maintain detailed event plans for:

Conferences

Sponsorships

Webinars

Partner events

Track all milestones from contract signature through post-event reporting

Coordinate with internal teams:

Marketing (messaging, promotions, assets)

Sales / AEs (on-site coverage, meeting goals)

SDRs (post-event outreach to NNLs and MQLs)

Partnerships & Affiliates

Ensure all stakeholders are clear on:

Pre-event responsibilities

On-site expectations

Post-event follow-up requirements

Manage operational details including:

Event registrations and booth logistics

Shipping, materials, and on-site setup needs

Speaker coordination and schedules

Track budgets, invoices, and vendor payments in coordination with Finance

Maintain a centralized events calendar and documentation repository

Ensure post-event processes are executed on time:

Lead lists uploaded and tagged correctly

Handoffs to SDRs and AEs completed

Follow-up timelines enforced

Support event ROI tracking by maintaining:

Attendee counts

NNLs, MQLs, SQLs

Pipeline attribution

Assist in compiling post-event AARs (After Action Reviews)

Help maintain and improve ClinicMind’s Events SOPs

Identify execution gaps, bottlenecks, or risks and proactively escalate

Recommend process improvements to increase efficiency and ROI

Qualification

Event coordinationStakeholder coordinationProject managementProject management toolsKPI trackingProcess improvementFormal PM trainingOrganizational skillsTime-management skillsFast-paced environment