City Colleges of Chicago · 1 day ago
Business Manager -HR
Chicago, IL
Contract
Onsite
Mid Level
$70K/yr - $80K/yr
3+ years expCity Colleges of Chicago is seeking a Business Manager-Human Resources to oversee the fiscal functions and financial activities of the District's Office of Human Resources. The role involves managing department budgets, processing purchasing transactions, and ensuring compliance with financial policies and procedures.
AlumniCommunitiesE-LearningEducationHigher Education
Responsibilities
Assists in developing and preparing the annual department budget. Continually monitors budget and ensures all transactions are properly posted
Provides quarterly projections of employee benefit expenses
Maintains the accounting system to ensure expenditures are posted to appropriate categories
Oversees the receipt and review of vendor invoices, ensuring the delivery of goods and services and providing approval for submission to AP Department for payment
Works with staff in resolving vendor issues relating to pricing, disallowed costs, and incomplete orders. Works with AP Department to resolve vendor payment issues
Implements policies and procedures for budgetary controls to document and track expenditures and expenses and remain within budgetary allotments
Provides guidance to staff who are responsible for processing requisitions, purchase orders, and resolving vendor and customer service issues for the District Office HR department
Prepares financial reports, reviews and approves audits completed by independent auditors on financial statements and submits reports to appropriate agencies
Tracks and ensures that all board reports related to vendor contracts are completed and submitted in a timely manner. Includes submission and coordination of contracts with General Counsel office system and vendors when appropriate
Coordinates all activities/notifications related to indebtedness projects with the City of Chicago and Payroll
Coordinates with the Procurement office on work regarding contracts, Requests for Proposals (RFP), and board reports
Provides hiring managers with periodic reports for maintenance of balanced consultant and service spend rate
Provides recommendations for financial policy to maximize the operating budget
Develops and maintains departmental processes for efficiency of operations
Works with internal stakeholders to open all purchase orders in a timely basis and ensures that they continue to be funded appropriately throughout the fiscal year
Tracks and processes all benefits/vendor payments. Ensures that all bills charged to the District Office HR department are paid on a timely basis
Assists other areas within the HR department with administrative tasks as requested, including having regular access to confidential information related to HR and Labor Relations
Advises management on fiscal affairs by preparing financial forecasts, analyzing past performance, or conducting other fiscal analysis
Adheres to CCC Customer Service Excellence standards
Performs other duties as assigned
Qualification
Required
A Bachelor's degree from an accredited college or university, preferably in Accounting, Finance, Business Administration or a related field
Three years of accounting and/or finance work experience in a business office environment, preferably in an institution of higher education
A combination of education and experience may be taken into consideration based on the applicant's credentials
Ability to handle all situations with tact and diplomacy
Ability to maintain confidential and sensitive information
Excellent written, verbal, and interpersonal communication skills
Must be self-directed and innovative with the ability to assess operations and improve processes
Must be highly analytical and able to drive solutions to complex problems
Ability to meet deadlines in a timely manner with a high degree of accuracy
Ability to work within a culturally diverse environment
Ability to effectively represent District HR at various meetings
Ability to work well with stakeholders at all levels of the organization
Proficiency in the use of Microsoft Office 365 (Word, Excel, Access, Teams, PowerPoint, Outlook)
Preferred
Knowledge and skill in using PeopleSoft Financials
Benefits
Excellent health and welfare benefit package
Long-term savings and investment programs including 403(b) & 457(b) Investment Plans
A pension plan with the State University Retirement System (SURS) Plan
Generous vacation, holiday, personal and sick days
Tuition reimbursement
Company
City Colleges of Chicago
City Colleges of Chicago is a school.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.6MKey Investors
U.S. Department of Education
2023-01-20Grant· $0.6M
Leadership Team
CM Winters
Assistant Professor & Department Chairperson
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