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Paul Hastings · 6 days ago

Administrative Supervisor

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$85K/yr - $105K/yr

6+ years exp

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. They are seeking an Administrative Supervisor to oversee day-to-day operations of assigned departments and coordinate firmwide initiatives at their Century City office.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions; Supervise direct report staff and projects

Manage the workflow, resources and priorities in assigned functions

Oversee and perform daily administrative operations and services for local departments including Office Services, Facilities and/or Reception

Execute the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities

Plan and execute office events

Participate in the hiring process for administrative staff including the interview process

Participate in budget control and maintenance in assigned departments

Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships

Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations

Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance

Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm

Assist with related events/activities, as needed

Work beyond scheduled hours as required; and

Handle additional related projects as necessary

Qualification

Microsoft Office SuiteOffice administration knowledgeOperations budget managementRecords managementFacilities procedures knowledgeReception procedures knowledgeSupervisory experienceProfessional services experience

Required

At least 6 years of experience in a professional services or legal environment

Advanced proficiency in Microsoft Office Suite

Fundamental proficiency in planning, allocating and reconciling an operations budget

Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment

Fundamental knowledge of records management, preferably in a legal environment

Fundamental knowledge of facilities procedures and best practices

Fundamental knowledge of reception procedures and best practices

Fundamental knowledge of office management and procedures

Preferred

Bachelor's degree

At least 2 years of supervisory experience

Benefits

Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability

Flexible Spending Accounts and Health Savings Account

Healthcare Concierge and Advocacy

Lifestyle Spending Account

Voluntary 401(k) Plan and Profit Sharing

10 Paid Holidays per year and a generous PTO Program

Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring

Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)

Retirement Plan Consulting

Anniversary Bonus Program

Professional Development Programs

Transportation and Commuter Benefits

International Travel Insurance

Critical Illness, Hospital Indemnity and Accident Insurance

Auto/Home/Pet Insurance

Prepaid Legal Insurance

Employee Discounts

And More!

Company

Paul Hastings

Glassdoor3.5

Paul Hastings is an international law firm that provides legal solutions to many financial institutions and Fortune 500 companies.

Founded in 1951

Los Angeles, California, USA

1001-5000 employees

http://www.paulhastings.com/

H1B Sponsorship

Paul Hastings has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (14)

2024 (16)

2023 (11)

2022 (14)

2021 (10)

2020 (13)