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CapMetro · 1 day ago

Facilities Maintenance Analyst II

Austin, TX

Full-time

Hybrid

Mid Level

3+ years exp

CapMetro is Austin's regional public transportation provider, and they are seeking a Facilities Maintenance Analyst II to support the maintenance department and ensure alignment with operational areas. This role involves budget management, procurement support, project management, and coordination with various stakeholders to ensure effective facility maintenance operations.

Public TransportationTransportation

Responsibilities

Provide end-user support and training for Oracle financial systems; assist in budget preparation, tracking, reconciliation, and reporting for capex and opex

Coordinate the management of Facilities Maintenance budget. Monitor and assist in the development of each capital and operating expense budget: track expenses per category, provide current status, produce reports based on department performance indicators; gather and enter data, generate reports for senior management meetings, and prepare documents as requested

Ensure timely payment of invoices, support procurement processes, and manage purchase requisitions and contracts. Responsible for reviewing and ensuring timely payment of invoices for goods and services provided to the Vehicle and Facilities Maintenance departments

Support planning and reporting for facility projects, contract renewals, and purchase order management

Contribute to Facilities Life Cycle Planning, strategic initiatives, and support the development of dashboards and benchmarks for equipment replacement and repairs

Liaise with facilities managers, property managers, project managers, facilities coordinators, vendors, and associations; coordinate service provider evaluations and performance reviews

Assist with project documentation, Board resolutions, and ensure accurate recordkeeping via SharePoint and compliance with retention policies

Provide operational and administrative support for Facilities Maintenance, Public Facilities Maintenance, Park & Rides, and property management by coordinating service requests, facilitating communication with vendors, and ensuring timely follow-up on tasks and documentation

Support strategic goals, participate in training, and contribute to process improvements and customer service excellence

Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported

Perform other duties as required and/or assigned

Qualification

Oracle financial systemsProject managementAsset managementBudget preparationEnterprise Asset ManagementAnalytical skillsCommunication skillsDetail orientedTeam playerSelf-motivated

Required

Bachelor's degree in Business Administration, Administrative Services, or related field. Additional experience may be substituted on a year-for-year basis up to four (4) years

Three (3) years progressively responsible experience in administrative office management, asset management experience, as well as financial system experience required

Proficient with software related to word processing, spreadsheet preparation, and financial applications software

Strong analytical skills to analyze problems and identify solutions to intermediate budgetary problems concerning capital projects, task order contracts, and operating accounts

Demonstrated knowledge with tracking department expenses, preparing purchase requisitions, budget, status reports, managing contracts and projects, and maintaining a complex filing system following established records management procedures

Excellent oral, written, and interpersonal communication skills

Ability to maintain confidentiality of sensitive information

Ability to consistently manage multiple tasks and meet established deadlines

Ability to adjust quickly and effectively to ever changing conditions

Ability to maintain an effective working relationship with employees, management, contractors, and the public

Detail oriented with excellent customer service and communication skills that transfers to positive working relationships with clients, co-workers, tenants, contractors, and vendors

Ability to work as a team player consistently and effectively with a high level of professionalism

Ability to work independently; communicate effectively with co-workers, professional consultants, contractors, service providers, vendors, governmental agencies, and the public

Knowledge of project management methods and practices

Self-motivated and focused on opportunities to continuously improve skills and processes

Proven ability to gain proficient understanding of Agency's policies, procedures, and practices related to budget and contract management

Preferred

Oracle financial systems experience preferred

Working for a government and/or corporate owner preferred

Experience with Enterprise Asset Management Systems, Computerized Maintenance Management Systems, and Integrated Workplace Management Systems preferred

Benefits

Utilize our free and reduced-fare transit service to get to the office and then plan to hit the gym (for free) and work with our onsite trainers, before heading back home.

If you have children between the ages of 6 months and 6 years old, enroll them in the onsite award-winning Childcare and Learning Center.